🎉 TODAY’S THE DAY! 🎉

The countdown is over and the mailbox is calling! 📬

Summer Room Rental requests officially open TODAY, Monday, March 2!

If you’re dreaming of salty breezes, seaside sunsets, and another wonderful summer at the Club, now’s the time to get your request in the mail. Remember—members may mail requests starting today, and family/guest requests begin Monday, March 9.

📝 Before you seal the envelope:

• Be sure you’re using the updated Room Reservation Information Form and Room Reservation Form, both available on our website.
• Visit www.hanoverseaside.club, click Quick Links, and look near the top of the page for room information, Summer 2026 rates, and current meal pricing (no rate changes this season!).
• Read the information page carefully—it’s your best friend during reservation season.

📌 Important: USPS Postmark Changes & Room Reservations

You may have seen recent updates about how the USPS is handling postmarks—and this could impact your HSC room reservation. The committee uses postmarks when assigning rooms, so here’s what you need to do:

✅ Take your reservation inside the post office

✅ Ask for a hand-stamped postmark

It only takes a few extra minutes, and it ensures your reservation is properly dated!

The House Committee is gearing up for another busy season and truly appreciates your help in following the guidelines and including alternate weeks whenever possible.

Here’s to warm days, ocean air, and another fantastic summer ahead! ☀️🌊

SUMMER ROOM RENTALS: Although winter is still going strong and the temperatures are numbing, it is time to start thinking about summer room rentals. Members can mail requests beginning on Monday, March 2. Family/Guest requests can be mailed beginning on Monday, March 9. The updated Room Reservation Information Form and Room Reservation Form are both on the website. Be sure to read the information page carefully prior to completing your form. Go to www.hanoverseaside.club and click on Quick Links to print the forms. Room information is near the top of the page. Summer 2026 rates and current meal pricing can also be found on the Quick Links page.  Rates are not changing for this season.

A few hints for making reservations:

1. Residents must supply their own sheets, towels, AND pillows. Mattress pads are laundered weekly.

2. If you want to request 2 weeks, you must complete 2 forms. Be sure to note if the weeks must be consecutive.

3. If you want to request 2 rooms for the same week, you must complete 2 forms.

4. Forms MUST be mailed to the PO Box. You may NOT drop them by the office. The postmark is used when assigning rooms, so mail your forms on the first day possible to give you the greatest chance of getting a room.  USPS has changed the way they postmark mail.  To ensure that your reservation is postmarked the day you mail it, you must go inside the Post Office and ask for a handstamp. 

5. All dues and any other outstanding fees must be paid in full prior to requesting a room. If there is any balance on an account, requests will not be considered.

6. If you want to request a room for a guest or want to stay with other family/friends that will need several rooms, your best chance of getting your request is to schedule it in very early June, or after the first week in August. Between mid-June and the first week of August, members fill nearly all weeks, and some weeks have a substantial waiting list.

7. Check in time is 4:00pm on Saturday. Check out time is 10:00am on the following Saturday.

8. The Room Assignment Committee works extremely hard to try to fairly assign rooms. It is exceedingly difficult when we have 25+ requests for 14 rooms. It is always helpful when members provide an alternate week. By providing an alternate week, you have a much better chance of having your request granted.

9. You may NOT request a room under your membership but allow a non-member to occupy the room without you. For example, you cannot rent a room and give it to your adult child who is not a member. They can stay in the room WITH you – but you must occupy the room you reserve.

10. Room assignments are based on the number of people sharing a room and the need for a full bath. There are only 2 large rooms (3 beds) and 3 rooms with full baths. The committee tries to be fair and meet the needs of our members. The same families will not receive rooms with full baths every year if others request the same rooms. Be sure to state the names and ages of ALL members, including yourself, and guests who will occupy a room to make our jobs easier. Also, those who are handicapped or require a walk-in shower are given priority for room 14. Be sure to state on your form if you NEED room 14.

11. Members ALWAYS receive priority over guests when scheduling rooms.

12. Bills will be e-mailed no later than April 3 and all rooms must be paid by May 1. Make sure you use a working email that does not have a full mailbox.

13. All room bills must be paid by the member requesting the room. If you are reserving a room for a guest, you must pay the bill and be reimbursed by your guest.

14. If you reserve and pay for your room and need to cancel, you will receive a refund if the room can be re-rented. If there is an emergency, you can petition the Board for a refund.

15. Upon check out, you will be provided with an itemized statement. You have 14 days to request a review of your statement. After 14 days, no changes can be made.

🎁 Good News! There’s More Time to Spread Holiday Cheer!

We’ve extended the deadline to contribute to the Staff Christmas Gift—now through Saturday, December 13!

The holiday season is the perfect time to thank our incredible staff for all they do to make the Club a wonderful place. In lieu of traditional bonuses, we come together as members to provide a special Christmas gift as a token of appreciation. Your contribution helps us show how much we value their hard work and dedication throughout the year.

You can contribute by:

• Dropping off a check at the office, or
• Mailing it to: PO Box 434, Wrightsville Beach, NC 28480

Make checks payable to Hanover Seaside Club and note “Staff Christmas Gift” in the memo line.

Bonus Opportunity: A collection box will also be available at our Christmas Party—a perfect chance to give and celebrate together!

Thank you for helping us make the holidays extra special for our amazing staff!

Show Our Staff Some Holiday Cheer!

The holiday season is the perfect time to thank our incredible staff for all they do to make the Club a wonderful place. In lieu of traditional bonuses, we come together as members to provide a special Christmas gift as a token of appreciation. Your contribution helps us show how much we value their hard work and dedication throughout the year.

Our staff go above and beyond—not only during the busy summer months, but also for special occasions and private parties. They keep the Club looking its best and deliver delicious meals and snack bar favorites with care. The best way to say thank you is to contribute to their Christmas gift.

Please send your contribution by Wednesday, December 10.

You can contribute by:

• Dropping off a check at the office, or
• Mailing it to: PO Box 434, Wrightsville Beach, NC 28480

Make checks payable to Hanover Seaside Club and note “Staff Christmas Gift” in the memo line.

Thank you for helping us make the holidays special for our amazing staff!