Upcoming Board Meeting

 Wednesday, April 22 at 5:30pm – All Members Welcome!

We invite all Regular and Seasonal Members to attend our upcoming Board Meeting in the dining room at the club.

If you’d like to speak during the meeting, please reach out to President Dan Harris in advance to be added to the agenda.

Club Maintenance and Construction

We have ongoing maintenance at the club. The construction is at both grill sheds and the decking at the sound side where the picnic tables are currently. While construction is going on, there will be very limited access to the sound side. Construction will be completed by or before May 16th. If the construction is finished earlier, we will let you know.  

Summer Room Reservations

Bills for summer room rentals have been emailed. If you did not receive a statement or a call regarding your room assignment, please contact the front desk. While most members who requested a room were successfully booked, not everyone received their preferred room.

Please note:

• There are only three rooms with full baths and two rooms with three beds, and demand for these rooms often exceeds availability.
• The front desk is not responsible for room assignments, so please refrain from calling to complain about them. A committee of members worked diligently to accommodate as many members as possible.

Payment for Summer Rooms

Payments must be made by Friday, May 1st. Online payments through the website are not accepted. You can either:

• Mail a check to our PO Box or bring it to the office, drop in after-hours box.
• Call the Club office with your credit card number. 3% credit card fee applies.
• Pay with cash through the office by May 1^st.

Office Hours

Off Season: Monday – Friday 9am – 3pm

Summer Season Hours – Starting Mother’s Day (May 10^th) 

Monday – Closed

Tuesday – Friday 8:30am – 4:00pm

Saturday – Sunday 8:30am – 6:00pm

*There is an after-hours drop off box located directly to the right of the office employee door* 

Available Rooms

The following weeks have room availability during the season. Please call the office to make reservations. Payment in full for reservations with meal choices is required by May 1.

·        May (25-30): 3, 4, 5, 6, 7, 8, 10, 12, 14, 15 – Rooms available for varying dates

·        ***May (30-June 6): 2, 5, 7, 9, 10, 11, 12

·        ***June (6-13): 1, 2, 3, 6, 7, 9, 10, 12, 15

·        June (20-27): 4, 6

·        June (27-July 4): 8,10

·        August (15-22): 1, 8, 10

·        ***August (22-29): 1, 2, 6, 8, 9, 10, 14, 15

·        August (29-September 6): 2, 4, 6, 7, 9, 10, 11, 12, 14, 15 – Rooms available for varying dates

***These weeks have several rooms available, making them ideal times to bring guests.

Member Contact Information

If your mailing address, phone number, or email address has changed, please contact the front office to update your account.

Mother’s Day Lunch

Sunday, May 10^th 2 Seatings available – 11:30am or 1:30pm

Menu:

Entrees: Prime Rib & Grilled Shrimp

Sides: Mashed Potatoes, Mac and Cheese, Summer Squash, Broccoli, Salad Bar, Rolls, Caramel Cheesecake, Drinks

Reservations are required. RSVP by Wednesday, May 6th at 12:00pm.

Prices (tax not included)

• Adults – $20.00    Children (ages 6-12) – $11.00  Toddlers (ages 3-5) – $6.00

Club Work Day

Join us for property clean-up and maintenance projects on Saturday, May 16th at 9:00am.

Opening Letter and Parking Stickers

Opening letters will be emailed beginning May 1st.

Parking Stickers will be available for pick up at the club beginning on Mother’s Day.

If you have an outstanding balance on your account (dues, merchandise, meals, rooms, etc.), you will need to pay all outstanding balances before receiving your parking sticker(s).

If you’re unable to pick them up on Mother’s Day, they will be available on your first visit to the club after Mother’s Day.

Wristbands

Wristbands are available for pick up starting Mother’s Day. Wristbands are required while on club property. All members must wear their bands. Any member needing a temporary band for the day can pick them up from the club office. All guests will need the daily paper wristbands while on club property. These can be picked up at no charge from the parking lot attendant and the club office.

Boat Decals

Boat decals will be available to purchase beginning Mother’s Day.

Boats/Kayaks stored on property will need a 2026-year boat storage sticker.

All boats docking/launching for the day must obtain a 2026-year boat launch sticker. All members must present a boat registration in the members’ name in order to purchase a boat launch sticker for new boats.

For more information regarding boats, see the boating policy under “Quick Links” on the hanoverseaside.com website.

Opening Weekend Porch Party – Saturday, May 23^rd at 6:00pm

For members and 3^rd floor guest rooms only.

HSC Catering served from 6:15-7:15pm – RSVP required for food.

Menu: Heavy Appetizers and tea provided with reservations (first 100 members only).

Bring your favorite dessert to share!

BYOB (Bring your own beverages, please remember: no glassware is allowed on porches, decks, or in the snack bar area.)

Music by DJ Lee Pearson

Spring (and pollen) is in the air at the Club, and we have plenty to look forward to in the weeks ahead! From our upcoming Easter Egg Hunt and Spring Workday to important reminders on office hours, facility access, room rentals, and summer room assignments, this newsletter is filled with information to help you plan and stay connected. We’re also looking forward to seeing members at our March Board Meeting—your participation truly matters. Be sure to read on for dates, details, and ways to get involved as we head into a busy and exciting season. 

March Board Meeting – All Members Welcome!

We invite all Regular and Seasonal Members to attend our upcoming Board Meeting—a great opportunity to stay informed, share your voice, and connect with fellow members. 

Date: Wednesday, March 25
Time: 5:30 PM
Location: Club Dining Room

If you’d like to speak during the meeting, please reach out to President Dan Harris in advance to be added to the agenda.

Your participation matters, and we look forward to seeing you there! 


🐣 Easter Events

Join us for our annual Easter Egg Hunt on Saturday, April 4 at 10:00 a.m. for children ages 8 and under! Please be sure to RSVP by Wednesday, April 1, and don’t forget to bring your own Easter basket. There is no charge for this event.

Please note that there will be no Easter Sunday lunch this year due to ongoing kitchen floor construction.

🌸Spring Workday
Mark your calendars! Our annual Spring Workday is coming up on Saturday, May 16 from 9:00 a.m. to 12:00 p.m. Join us for property clean‑up and light maintenance projects as we get our Club ready for the season.

Let’s work together to make our Club shine!


Office Hours & Contact Information

Office Hours
Monday–Friday: 9:00 AM – 3:00 PM
Saturday & Sunday: Closed
If you reach out after hours, someone from the office will return your call on the next business day. 

Contact Info
📞 Phone: 910-256-2726
📧 General Inquiries: office@hanoverseaside.com
📧 Gregg Tolerico, General Manager: gm@hanoverseaside.com 


🏠 Facility Access

Please note that when the office is closed, access to the 2nd and 3rd floors will be locked. The 1st floor snack bar will remain open and can be accessed via the ocean‑side keypad entrance if needed. If you need the keypad code, please call the office during business hours.  


🛏 Off-Season Room Rentals 

Take advantage of our off‑season availability and enjoy a peaceful stay by the coast. A two‑night minimum applies. For availability and reservations, please contact the office. 


🏖️Summer Rooms

The House Committee will finalize summer room assignments in late March. Members awarded rooms will receive an email from the office with billing information by April 3. Be sure to review the message carefully and follow the payment instructions provided. Additional details will be shared soon.

🎉 TODAY’S THE DAY! 🎉

The countdown is over and the mailbox is calling! 📬

Summer Room Rental requests officially open TODAY, Monday, March 2!

If you’re dreaming of salty breezes, seaside sunsets, and another wonderful summer at the Club, now’s the time to get your request in the mail. Remember—members may mail requests starting today, and family/guest requests begin Monday, March 9.

📝 Before you seal the envelope:

• Be sure you’re using the updated Room Reservation Information Form and Room Reservation Form, both available on our website.
• Visit www.hanoverseaside.club, click Quick Links, and look near the top of the page for room information, Summer 2026 rates, and current meal pricing (no rate changes this season!).
• Read the information page carefully—it’s your best friend during reservation season.

📌 Important: USPS Postmark Changes & Room Reservations

You may have seen recent updates about how the USPS is handling postmarks—and this could impact your HSC room reservation. The committee uses postmarks when assigning rooms, so here’s what you need to do:

✅ Take your reservation inside the post office

✅ Ask for a hand-stamped postmark

It only takes a few extra minutes, and it ensures your reservation is properly dated!

The House Committee is gearing up for another busy season and truly appreciates your help in following the guidelines and including alternate weeks whenever possible.

Here’s to warm days, ocean air, and another fantastic summer ahead! ☀️🌊

SUMMER ROOM RENTALS: Although winter is still going strong and the temperatures are numbing, it is time to start thinking about summer room rentals. Members can mail requests beginning on Monday, March 2. Family/Guest requests can be mailed beginning on Monday, March 9. The updated Room Reservation Information Form and Room Reservation Form are both on the website. Be sure to read the information page carefully prior to completing your form. Go to www.hanoverseaside.club and click on Quick Links to print the forms. Room information is near the top of the page. Summer 2026 rates and current meal pricing can also be found on the Quick Links page.  Rates are not changing for this season.

A few hints for making reservations:

1. Residents must supply their own sheets, towels, AND pillows. Mattress pads are laundered weekly.

2. If you want to request 2 weeks, you must complete 2 forms. Be sure to note if the weeks must be consecutive.

3. If you want to request 2 rooms for the same week, you must complete 2 forms.

4. Forms MUST be mailed to the PO Box. You may NOT drop them by the office. The postmark is used when assigning rooms, so mail your forms on the first day possible to give you the greatest chance of getting a room.  USPS has changed the way they postmark mail.  To ensure that your reservation is postmarked the day you mail it, you must go inside the Post Office and ask for a handstamp. 

5. All dues and any other outstanding fees must be paid in full prior to requesting a room. If there is any balance on an account, requests will not be considered.

6. If you want to request a room for a guest or want to stay with other family/friends that will need several rooms, your best chance of getting your request is to schedule it in very early June, or after the first week in August. Between mid-June and the first week of August, members fill nearly all weeks, and some weeks have a substantial waiting list.

7. Check in time is 4:00pm on Saturday. Check out time is 10:00am on the following Saturday.

8. The Room Assignment Committee works extremely hard to try to fairly assign rooms. It is exceedingly difficult when we have 25+ requests for 14 rooms. It is always helpful when members provide an alternate week. By providing an alternate week, you have a much better chance of having your request granted.

9. You may NOT request a room under your membership but allow a non-member to occupy the room without you. For example, you cannot rent a room and give it to your adult child who is not a member. They can stay in the room WITH you – but you must occupy the room you reserve.

10. Room assignments are based on the number of people sharing a room and the need for a full bath. There are only 2 large rooms (3 beds) and 3 rooms with full baths. The committee tries to be fair and meet the needs of our members. The same families will not receive rooms with full baths every year if others request the same rooms. Be sure to state the names and ages of ALL members, including yourself, and guests who will occupy a room to make our jobs easier. Also, those who are handicapped or require a walk-in shower are given priority for room 14. Be sure to state on your form if you NEED room 14.

11. Members ALWAYS receive priority over guests when scheduling rooms.

12. Bills will be e-mailed no later than April 3 and all rooms must be paid by May 1. Make sure you use a working email that does not have a full mailbox.

13. All room bills must be paid by the member requesting the room. If you are reserving a room for a guest, you must pay the bill and be reimbursed by your guest.

14. If you reserve and pay for your room and need to cancel, you will receive a refund if the room can be re-rented. If there is an emergency, you can petition the Board for a refund.

15. Upon check out, you will be provided with an itemized statement. You have 14 days to request a review of your statement. After 14 days, no changes can be made.