NEWS – MAY 2, 2024

SUMMER ROOM PAYMENT: Payment for summer room rentals is due tomorrow, May 3. Remember, you cannot pay online. You must call the Club office at 910-256-2726 to pay by credit card from 9-3 Monday through Friday. It is too late to mail a payment to be received by the Club tomorrow. Rooms not paid will be opened for rental by other members or their guests.

MEMBER SURVEY: Please don’t forget to complete the Member Survey. We need information from you to plan for the 2024-25 year. We want to make the Club dining room a place that everyone enjoys and visits frequently. Your input will help make that happen. To complete the survery use this link: https://survey.zohopublic.com/zs/d7ClPL We are extending the deadline by one day. You have until midnight Saturday, May 4 to submit the survey.

WORK DAY: We would like to extend a huge thank you to everyone who came to the Work Day on Saturday. Members volunteering their time saves the Club money on maintenance and landscaping which keeps your dues low. The more volunteers we have, the better chance we have of preventing a dues increase. Our Club is an aging facility subject to very harsh conditions, so the cost of upkeep will continue to increase.

MOTHER’S DAY BUFFET: The Mother’s Day Buffet is full and there is a waiting list. Please do not call for reservations. If spaces open, we will let you know.

SEASON OPENING LETTERS: The Secretary-Treasurer is working on opening letters. They will be ready to pick up beginning on Mother’s Day. A table will be set up in the parlor from 10:30-2:30 for members to pick up wristbands and letters. Beginning Monday, May 13 letters and wrist bands may be picked up in the office from 9-3 Monday through Friday. Those letters not picked up will be mailed on May 17. You will need to pick your wristbands up in the office on your first visit of the season. Your 2024 vehicle stickers will be included in the letters. If you have not paid your outstanding balance, you will not receive a letter. You will need to pick your letter up and pay your balance at the office.

OPENING WEEKEND PARTY: Our first social activity of the season will be Saturday, May 25 at 6:00pm. We’ll have a Party on the Porch featuring music by our own Bub White. Please bring an appetizer to share and your drink of choice. There will not be a bar at this event, so BYOB.

Dining Room Survey – 2024

Dear fellow members,

We know that you care about the Hanover Seaside Club, and we all want it to be the best that it can be. The Operations Committee needs your input! We must admit that a survey has not been sent to members since 2016. To correct that situation, we have worked hard to develop a survey to collect your opinions about the dining room service. It collects your opinions about menu selections, quality, and cost of the meals. There may be other surveys in the future.

We urge you to take advantage of this opportunity to share your opinions. Many of you have not eaten in the dining room recently, and we would like to know what it would take to bring you back. If you do not take the time to tell us, we will never know what you want!

The survey will close at the end of the day on Friday, May 3. Responses to the survey are anonymous. The survey link may be used by multiple times since there may be multiple members in a household. We ask that each member reply only once. The survey will take about 10-20 minutes. We know that your time is valuable, but we hope that you care enough about the Club to take 15 minutes to share your opinions. Remember the “GEICO” commercial – “15 minutes could save your club!”

Please keep in mind that much planning goes into the dining room service long before the Memorial Day – Labor Day season begins. Some plans cannot be changed for the 2024 season. We may not be able to respond to your input until following seasons. So, if you do not see immediate changes, please do not think that we didn’t hear you.

Use this link to take the survey: https://survey.zohopublic.com/zs/d7ClPL

Thank you for your input!

The Hanover Seaside Club Operations Committee

THE WWW.HANOVERSEASIDE.CLUB WEBSITE IS NOT WORKING CORRECTLY. WE ARE WORKING ON IT. UNTIL IT IS FIXED, YOU CAN SEE THE BLOG, QUICK LINKS, POLICIES, ETC. ON HANOVERSEASIDE.COM. FOR INFO ON YOUR ACCOUNT, CALL THE CLUB OFFICE – MONDAY THROUGH FRIDAY – 9-3.

Summer Room Reservations: Bills for summer room rentals have been e-mailed. If you did not get a statement, nor did you receive a call saying you did not get a room, please call the front desk. Nearly all members who requested a room were able to be booked. As always, not everyone got the room they requested. There are only 3 rooms with full baths and nearly every week of the summer more requests are made for these rooms than we can accomodate. Please do not call the front desk to complain about your room assignment. They did not make the assignments. A committee of 7 members met and worked diligently to make as many members happy as possible.

Payment for rooms must be made by Friday, May 3. Because of the way our hotel software works, you can NOT pay for rooms online. You can either mail a check to our PO Box, or call the Club office with a credit card number.

There are rooms available the following weeks. Call the Club office to make reservations.

June 1-8, June 29-July 6, July 6-13, July 20-27, July 27-August 3, August 10-17, August 17-24, August 24-31 The first and last weeks have quite a few rooms available. These weeks would be great times to bring guests.

Member Contact Information: If your mailing address, phone number, or e-mail address have changed, please call the front office to make changes to your 

Opening Letter: The opening letter with automobile stickers will be ready on Mother’s Day. If you will be at the Club that day, please stop by the office to pick up your envelope between 10:30-2:30. If you have a balance on your account (dues, merchandise, meals, rooms, etc) you will not receive a letter or stickers. To pay all outstanding balances, you can call the Club office with your credit card number or mail a check to the PO Box.

Lockers: There are some small, inside lockers available to rent for $10/year. Call the office if you are interested. All other lockers have a wait list. If you rented a locker last year, your locker payment was added to the bill with your dues.

Work Day: Don’t forget the Spring Work Day is coming up! Please come help with our property clean-up and small maintenance projects on Saturday, April 27 at 10am. Rain date – May 4.

Merchandise: We have a variety of merchandise available for purchase. We have tees for adults and children, coffee mugs, koozies, cups with lids, etc. Stop by the parlor to see all we have to offer. You must make purchases when the office is open – Monday through Friday from 9-3.

NEWS ~ March 17, 2024

Happy 126th Birthday to the Hanover Seaside Club on Monday, March 18!

ANNUAL DUES: We still have quite a few members who have not paid the current year’s dues. Our Constitution states that any member failing to pay dues by January 31 of each year shall automatically be suspended and shall be denied the privileges of membership until dues are paid. This means you may not come to the Club, rent room, eat meals, attend events, etc. To see if you have a balance, log into www.hanoverseaside.club with your username and password. Using the pull-down menu click on Member Central, then click on Statements. You can pay online, call the Club office Monday-Friday from 9-3, or mail your check to the Club PO Box.

WORK DAY: Please mark your calendar now for the Spring Work Day. We need workers on Saturday, April 27 beginning at 10:00am. This work day gets our property in great shape to start the season. The more the merrier – and the earlier our work will be complete. The rain date is May 4 at 10:00am.

3RD FLOOR RENTALS: The air conditioning/heating project on the 3rd floor is complete and rooms are ready to rent. If you would like to enjoy a few days at the Club during the spring, call the Club office at 910-256-2726 to make reservations. There is a 2 night minimum stay. Remember you must supply your own sheets (queen size) pillows, towels, etc.

EASTER RESERVATIONS: Don’t forget to call the Club office to make your reservations for the Easter Egg Hunt and Easter Buffet. Deadline to make reservations is Wednesday, March 27 at noon. The Sunday buffet – both seatings – are over half full, so don’t procrastinate. More information can be found on the blog on the website.

All of our 2024 merchandise has arrived! We have new beautifully colored tees (crew and v-neck) for adults and children, HSC mugs, cups with lids and straws, and coozies. Our branded merchandise would make excellent Easter gifts. Stop by the Club during office hours (M-F, 9-3) to make your purchase. If you would like to reserve mugs, call the office and have the total charged to your account. The mugs will be held in the office until you can pick them up. We still have a few ladies cut tees on sale for $5! Remember, these run very small so remember to size up 2 sizes.

If you pre-ordered polo shirts, don’t forget to stop by the office to pick them up!

NEWS ~ FEBRUARY 26, 2024

BOARD MEETING: The next meeting of the Board will be Wednesday, February 28 at 5:30PM in the dining room at the Club. All members, both Regural and Seasonal, are invited to attend. If you would like to speak to the Board, contact Dan Harris in advance to be placed on the agenda.

CLUB UPDATE: New heating and air conditioning units are being placed in all rooms on the 3rd floor and in the manager’s appartment. This project is coming to an end. Once the contractors complete their work, the rooms will be deep cleaned and made readyfor rental. We will let you know when off season rentals can begin.

605 S. LUMINA UPDATE: A huge thank you to our Decorating Committee (Ernie Alexander, Nancy Noel, Kim Edwards, and Elise Beall) for doing an in-depth walk through of our duplex and determining what needed to be repaired and/or replaced before the busy rental season begins. We were pleasantly surprised to learn that after three years of rental, the units are in great shape. All of the items that needed replacing have been purchased and placed in the units. We have sporadic off season rentals, so we want everything in prime condition for our tenants. All of the comments on our rental have been very positive. We can all be proud of our property.

ROOM RENTAL REQUESTS: In one short week it will be time to mail summer rental requests. Please be sure to go to the Quick Links page to read the Information sheet, download your forms, and mail them to the PO Box. Also, we have updated the Meal Information sheet for this summer. We will not be serving Sunday lunch every week this summer. For this year, we are offering Sunday Lunch several times during the season – dates are on the Meal Information sheet on the Quicklinks page. As with all meals, if you are renting a room on the 3rd floor, you will be required to pay for Sunday lunch if it served. A full breakfast will be served every day with dinner served on Monday, Tuesday, Thursday, and Friday.

TEES: Our new Club tees will be arriving before Easter. We will have several colors in the crew neck style and one color in a V-neck style. This years tees will be a slightly heavier triblend – so still sofy and comfy, but a tad bit thicker. The good news ~ prices on adult tees are coming down! We also ordered polos for those who preordered.

HSC MUGS:  At a member’s request, we asked on Facebook who would be interested in purchasing mugs. The response was very positive. We are ordering a limited supply, and will only order these mugs once this year. When they arrive, they will be first come, first serve. Mugs will be $15. Sorry, we will not offer shipping for these mugs

NOTE: The office will be closed from February 2-11. When the office opens on February 12, all messages will be returned as quickly as possible. Any dues payments sent by mail will be processed when the office reopens.

There are a few seats left for the Valentines Dinner. To make a reservation, leave a message on the office answering machine. Someone will return your call to confirm your reservation.

If you would like to view the progress of the beach renourishment project, you can view the beach on Surfchex. Thanks to Twig Wiggins for sharing this info.

SUMMER ROOM RENTALS

ROOM RESERVATIONS: Although winter is still going strong, it’s time to start thinking about summer room rentals. Members can mail requests beginning on Monday, March 4. Family/Guest requests can be mailed beginning on Monday, March 11. The updated Room Reservation Information Form and Room Reservation Form are both on the website. Be sure to read the information page carefully prior to completing your form. Go to www.hanoverseaside.club and click on Quick Links to print the forms. Room information is near the top of the page. Summer 2024 rates and current meal pricing can also be found on the Quick Links page.

A few hints for making reservations:

1.      Residents must supply their own sheets, towels, AND pillows. Mattress pads are laundered weekly.

2.   If you want to request 2 weeks, you must complete 2 forms. Be sure to note if the weeks must be consecutive.

3.   If you want to request 2 rooms for the same week, you must complete 2 forms.

4.     Forms MUST be mailed to the PO Box. You may NOT drop them by the office. The postmark is used when assigning rooms, so mail your forms on the first day possible to give you the greatest chance of getting a room.

5.   All dues and any other outstanding fees must be paid in full prior to requesting a room. If there is any balance on an account, requests will not be considered.

6.     If you want to request a room for a guest or want to stay with other family/friends that will need several rooms, your best chance of getting your request is to schedule it in very early June, or after the first week in August. Between mid-June and the first week of August, nearly all weeks are filled by members, and some weeks have a substantial waiting list.

7.     Check in time is 4:00pm on Saturday. Check out time is 10:00am on the following Saturday.

8.    The Room Assignment Committee works extremely hard to try to fairly assign rooms. It is very difficult when we have 25+ requests for 14 rooms. It is always helpful when members provide an alternate week. By providing an alternate week, you have a much better chance of having your request granted.

9.     You may NOT request a room under your membership but allow a non-member to occupy the room without you. For example, you cannot rent a room and give it to your adult child who is not a member. They can stay in the room WITH you – but you must occupy the room you reserve.

10. Room assignments are based on the number of people sharing a room and the need for a full bath. There are only 2 large rooms (3 beds) and 3 rooms with full baths. The committee tries to be fair and meet the needs of our members. The same families will not receive rooms with full baths every year if others request the same rooms. Be sure to state the names and ages of ALL members and guests who will occupy a room to make our jobs easier. Also, those who are handicapped or require a walk-in shower are given priority for room 14. Be sure to state on your form if you NEED room 14.

11.  Members ALWAYS receive priority over guests when scheduling rooms.

12. Bills will be e-mailed by April 5 and all rooms must be paid by May 3.

13. All room bills must be paid by the member requesting the room. If you are reserving a room for a guest, you must pay the bill and be reimbursed by your guest.

14. If you reserve and pay for your room and need to cancel, you will receive a refund if the room can be re-rented. If there is an emergency situation, you can petition the Board for a refund.

15. Upon check out, you will be provided with an itemized statement. You have 14 days to request a review of your statement. After 14 days, no changes can be made.