NEWS ~ JANUARY 21, 2025
OFFICE HOURS: The office is open Monday through Friday from 9-3. If you need help with paying bills, making reservations, booking parties, etc., please call during these times.
The office will be closed on Wednesday, January 22 due to weather conditions. If you are in an area expecting snow and extremely low temperatures, please take care.
DUES AND DINING ROOM MINIMUM: Your dues and dining room minimum are due no later than Friday, January 31. Remember, our Consitution states that members who fail to pay dues by January 31 will be suspended and will be denied privileges of membership until dues are paid. Acceptance of arrears and restoration of membership is at the discretion of the Board. You can pay online, mail a check to the PO Box, or call the office to pay by credit/debit card. Don’t procrastinate!
VALENTINES DINNER: Have you made reservations for our Valentine’s Dinner? We have limited seating which is now completely booked. We will take names for a waiting list, so call NOW to get your name on the list. It’s going to be a lovely evening! There are rooms available on the 3rd floor if you would like to make a weekend of it. I can’t think of anywhere else I would love to be more.
BOARD MEETING: All members, Regular and Seasonal, are invited to attend Board Meetings. If you would like to speak at a meeting, you must be placed on the agenda by calling our President, Dan Harris. The next meeting will be at the Club on January 29 at 6:00pm.
SUMMER ROOM RENTALS: Although winter is still going strong and there is the probability of snow in our forecast, it’s time to start thinking about summer room rentals. Members can mail requests beginning on Monday, March 3. Family/Guest requests can be mailed beginning on Monday, March 10. The updated Room Reservation Information Form and Room Reservation Form are both on the website. Be sure to read the information page carefully prior to completing your form. Go to www.hanoverseaside.club and click on Quick Links to print the forms. Room information is near the top of the page. Summer 2025 rates and current meal pricing can also be found on the Quick Links page.
A few hints for making reservations:
1. Residents must supply their own sheets, towels, AND pillows. Mattress pads are laundered weekly.
2. If you want to request 2 weeks, you must complete 2 forms. Be sure to note if the weeks must be consecutive.
3. If you want to request 2 rooms for the same week, you must complete 2 forms.
4. Forms MUST be mailed to the PO Box. You may NOT drop them by the office. The postmark is used when assigning rooms, so mail your forms on the first day possible to give you the greatest chance of getting a room.
5. All dues and any other outstanding fees must be paid in full prior to requesting a room. If there is any balance on an account, requests will not be considered.
6. If you want to request a room for a guest or want to stay with other family/friends that will need several rooms, your best chance of getting your request is to schedule it in very early June, or after the first week in August. Between mid-June and the first week of August, nearly all weeks are filled by members, and some weeks have a substantial waiting list.
7. Check in time is 4:00pm on Saturday. Check out time is 10:00am on the following Saturday.
8. The Room Assignment Committee works extremely hard to try to fairly assign rooms. It is very difficult when we have 25+ requests for 14 rooms. It is always helpful when members provide an alternate week. By providing an alternate week, you have a much better chance of having your request granted.
9. You may NOT request a room under your membership but allow a non-member to occupy the room without you. For example, you cannot rent a room and give it to your adult child who is not a member. They can stay in the room WITH you – but you must occupy the room you reserve.
10. Room assignments are based on the number of people sharing a room and the need for a full bath. There are only 2 large rooms (3 beds) and 3 rooms with full baths. The committee tries to be fair and meet the needs of our members. The same families will not receive rooms with full baths every year if others request the same rooms. Be sure to state the names and ages of ALL members and guests who will occupy a room to make our jobs easier. Also, those who are handicapped or require a walk-in shower are given priority for room 14. Be sure to state on your form if you NEED room 14.
11. Members ALWAYS receive priority over guests when scheduling rooms.
12. Bills will be e-mailed by April 4 and all rooms must be paid by May 1. Make sure you use a working email that does not have a full mailbox.
13. All room bills must be paid by the member requesting the room. If you are reserving a room for a guest, you must pay the bill and be reimbursed by your guest.
14. If you reserve and pay for your room and need to cancel, you will receive a refund if the room can be re-rented. If there is an emergency situation, you can petition the Board for a refund.
15. Upon check out, you will be provided with an itemized statement. You have 14 days to request a review of your statement. After 14 days, no changes can be made.
