News ~ May 26, 2020

Posted on May 26, 2020 by elise

Meal Price Correction:

Thanks to the eagle eyes of Cher Pridgen, our Vice President, we realized there was an error in the meal pricing in the season opening letter. We have tracked down the error and fixed it. It did not affect breakfast prices because they did not change from last year. Dinner prices for 2020 are as follows:

Adults: Monday, Tuesday, Thursday $14 + tax = $14.98

Friday, Sunday $16 + tax = $17.12

Children (6-12): All dinners $8 + tax = $8.56

Rules for Club Use:

Thanks to all of the members who followed the rules for using the Club over the Memorial Day weekend. Sadly, we had members who did not follow the rules. Many of the rule breakers were teens without parents, so please make sure your children know the rules. These rules were not made easily, or lightly. The goal is to protect the health of our members AND our staff. Keep the following in mind:

  1. You must wear a mask any time you enter the building – even if just using the restroom
  2. The door on the south side – gravel lot – is the ENTRANCE door. Do not EXIT that door.
  3. The door on the ocean side is the EXIT door. Do not ENTER that door.
  4. Guests are not allowed on Club property during this time. No guest passes will be given, nor will guests be allowed in the building. Due to State regulations, we can have a minimal number of people in any area at the same time, including walkways and outside showers. We need to reserve the space for our members.

Please be courteous when crossing the walkway to/from the beach. Allow the person/family on the walkway to get off before entering the narrow part of the walkway. The walkway is too narrow to pass closely together – especially with beach gear.

Room Availability:

There are rooms available to rent for most weeks this summer. For now, we are accepting reservations for members or family of members staying the same week. At this moment, we are not accepting reservations for guests who are not family members of someone staying the same week. That could change as the summer progresses. Room availability is changing on a near hourly basis. Rooms are rented on a first come-first served basis by calling the Club office. Be prepared to pay for the room when you make reservations. This is what is currently available:

June 6-13, 8 rooms

June 14-20, 3 rooms

June 21-27, 1 room

June 28-July 4, 5 rooms

July 5-11, 2 rooms

July 12-18, 1 room

July 19-25, 1 room

July 26-August 1, 3 rooms

August 2-8, 2 rooms

August 9-15, 8 rooms

August 16-22, 10 rooms

August 23-29, 11 rooms

August 29-September 5, 2 rooms

All room regulations are subject to change as recommendations are made by the COVID-19 Committee. At this time, except for the first and last week, room rental will be 6 nights. Check-in will be on Sunday at 4:00pm with check-out on Saturday at 11:00am. The week of June 6, renters may check-in on Saturday at 4:00pm since there is nobody staying previous to that date. The week beginning August 29, check in will be on Sunday, with check out on Labor Day Monday, unless alternate arrangements are made.

More information will be coming out later in the week concerning Club usage.

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Season Opening Letter/Website Registration

Posted on May 23, 2020 by elise

Instead of mailing our season opening letter this year, we are e-mailing it to those for whom we have e-mail addresses. This saves money on printing, envelopes, staff time, and postage. This information will be mailed to those without email addresses in our data base. Also, our new website is ready for use. You must register for the site by following the instructions listed below. Please ready the instructions carefully.
Just click on the following links for information:
The instructions for website registration were written for desktop/laptop computers. You may register on your mobile device, but where items are located may differ. The site is fairly intuitive (once you get registered), so I think you will figure it out. If not, contact the office.
We still do not have complete contact information on all of our members. Emails, bounce, mailed documents (bills, letters, etc.) are returned, and we don’t have a current telephone number for everyone. If you have not done so, please update your information by completing the survey found on the Quick Links Page of our website at www.hanoverseaside.com. You can click HERE to view and print the form. The survey says 2019, but it is the form we are currently using. Use this form also if any of your information has changed, you have gotten married, moved, etc. We need to be able to contact members to keep them informed. You can e-mail the form to manager.hanoverseasideclub@gmail.com or drop it at the front desk when we open the office.
Remember, for now the office is open only for telephone calls. If you need to get car or boat stickers, complete the appropriate form, and e-mail it to the manager e-mail address along with your phone number. A staff member will contact you to inform you how to pick up your sticker. The office is open 10-2 today through Monday.
Our new manager, Peter, will be onsite the middle of next week. For the past two months, Jan Sheppard, Cher Pridgen, Elise Beall, the staff, and the Operations, House, and COVID-19 Committees have been doing double duty. We will work on getting Peter trained quickly so that at least the business side of the Club will get back to normal. As for the rest, we will keep you informed.
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Posted on May 21, 2020 by elise

Rain, rain . . . we needed some, but I think we have had enough. Most of this horrid weather will be gone before the Memorial Day Weekend begins, thank goodness!
The office telephone will be staffed on Friday from 12-2 and on Saturday, Sunday, and Monday from 10-2. No members will be allowed inside the office at this time. We will keep you informed of office hours as they change.
The Board continues to meet by teleconference. Our next meeting is Wednesday, May 27 at 6:00. The Board will discuss our plan for moving forward and opening more of the Club. Until then, the following plan is in place. Please be courteous and respectful to our staff as you return to the Club. Remember, they do not make the rules/policies; however, they are tasked with enforcing them. Keep in mind, this plan is temporary. As things change, you will be notified.
First Floor Re-Opening Plan Effective Saturday, May 23, 2020
Our goal is to begin opening the Hanover Seaside Club in phases over the next few weeks. Our priority is keeping our members and staff healthy while allowing members the recreational and social outlet that our Club provides . If you have been exposed to anyone who has tested positive for COVID-19 or has displayed COVID-like symptoms, please stay at home. Likewise, if you have a fever, chills, shortness of breath or difficulty breathing, a new cough or have lost your sense of taste or smell, do not come to the Club.
1.    The first floor ONLY will reopen to members on Saturday, May 23, 2020 at 9:00 am. The first floor will be open to members from 9:00am until 8:00pm daily for the week of May 23-30. No guests will be allowed in the building. Caregivers are not considered guests. At this time, only restrooms will be available. No showers or dressing rooms can be used until further notice. The water to the showers has been turned off. There is water in the sinks and toilets. Tables may be used in the snack bar area for consuming food you bring.  Please clean up after yourself and disinfect your table when you are finished. The current Executive Order limits gatherings inside to 10; therefore, you may not have a group of more than 10 inside the building. Gatherings outside are limited to 25.
2.    It is required that all members wear masks when they expect close contact (within 6 feet for 10 minutes or more) with a member who is not in their family. Masks are recommended on porches. Masks are required when entering the building , including the snack bar area and restrooms, except when eating.  The Club will NOT provide masks for members. You must bring your own mask to enter the building.
3.    While in the restrooms, please social distance. Stand at least six feet from the toilet door when waiting to use the toilets. When a member is washing their hands, wait as far away as possible for your turn at the sink.
4.     The snack bar will not resume operation this weekend. We look forward to beginning snack bar operation in the very near future.
5.    The parking lot will be available to members with valid (2019) stickers only. No guest passes will be given. Cars without stickers will be towed. If you are a new member, or have a new car that needs a sticker, print and complete the form found on the Quick Links page of the website at hanoverseaside.com. E-mail the form to manager.hanoverseasideclub@gmail.com. Please provide your phone number so that a staff member can call you to set up a time to pick up your sticker.
6.    Rocking chairs on the porches and tables/chairs in the snack bar area are arranged to facilitate social distancing. Do NOT move the rocking chairs, tables, or chairs.
7.    Social distancing is required at all times when on Club property including porches, decks, sound-side property, and inside the building. Remain at least six feet from members who are not in your family.
8.    Hand sanitizer and surface disinfectant will be available. Please wash your hands or use sanitizer prior to touching surfaces inside the building. As you know, disinfectant wipes are nearly impossible to purchase. We will be using diluted sodium hypochlorite (bleach) in a pump spray bottle for disinfection. Feel free to bring your own wipes for surface cleaning and touching high touch areas. We recommend that all members carry their own personal hand sanitizer.
9.    Staff will clean/disinfect high touch areas every three hours during the day. Spray disinfectant and paper towels will be available for members’ use between cleanings. Rocking chairs will be disinfected at the end of each day. Please bring your own wipes to clean chair arms before and after using a rocking chair.
10.   Only the first floor will be open. Members will not be allowed to enter the 2nd or 3rd floor at this time. Rocking chairs remain available on all floors.
11.   No more than two members, or one family, may be on the elevator at once.
12.   No passing on stairs is allowed – except the main staircase to the 2nd floor. The person going up has the right of way.
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News – May 14, 2020

Posted on May 14, 2020 by elise

WE HAVE A MANAGER!
The Board approved the search committee’s recommendation to hire Peter Bourne as our new General Manager. Peter has experience as an Assistant Manager at Beau Rivage. He is young, energetic, enthusiastic, and a great communicator. Peter has accepted our offer. We expect him to begin his duties as manager no later than May 27. It will take us several weeks to get Peter trained and up to speed on our rules, policies, and computer management software, so please give him time to get acclimated.
HSC STAFF
We are pleased that Garrett will continue as our Food Services Manager this year. Quite a few of our staff from last summer will be returning. They enjoyed working at our Club with our members, and are excited to return. They worked well together and provided excellent service, so we are happy to have them return. Once we ascertain what our needs will be for this summer, we will hire additional staff, if needed. The General Manager, Food Services Manager, and all employees fall under the Operations Committee. If any problems occur, please do not go to the staff or manager directly. Contact one of the Co-Chairs of the Operations Committee, Cher Pridgen or Elise Beall, and we will handle the situation. Also, if you have suggestions for improvement or compliments for any of our staff, be sure to let us know. Our e-mail addresses are located in the Committee section of our website at hanoverseaside.com.
2020 ROOM RESERVATION SURVEY 
A survey was sent yesterday to all members who made reservations for the summer season. If you did not receive the survey, please contact help@hanoverseaside.com. We ask that all members with reservations complete the survey by 6:00pm on Saturday. If you had reservations but have already cancelled, you did not receive a survey.
COVID-19 COMMITTEE REPORT
As mentioned previously, the Board has appointed an expert committee composed of members with expertise in public health, medicine, insurance, food services, and custodial care to develop a plan of action for us as we progress through each phase of reopening. All plans meet CDC, state, and local guidelines with the major objective being to provide a safe environment for members, guests, and staff. The Board has approved the following recommendations for Phase 1:
1.  Proper screening and PPE for employees
     a.     Encourage any employee who is not feeling 100% well, to stay at home.
     b.     Upon arrival, before entering the building employee will be asked CDC Guideline Questions
              i.     Today or in the past 24 hours, have you had any of the following symptoms:
                      1      Fever, felt feverish, or had chills?
                      2.     Cough?
                      3.     Difficulty breathing?
               ii.     In the past 14 days, have you had contact with a person known or suspected to be infected with the novel                               coronavirus (COVID-19)?
     c.      Take employees temperature and record.
     d.     If employee fails screening, i.e. answers “YES” to either of the above questions or has a temperature above                           100.40, send employee home immediately.
2.  Provide employees with face masks and require employees to
      a.     Wear facemasks
      b.     Practice social distancing
      c.      Wash hands frequently. Particularly after every food delivery
      d.     Use Hand Sanitizers
3.   Provide On-line training to employees. Servsafe (www.servsafe.com) is offering FREE Food Safety and Career                     Development Training on their website until May 31.  (Ref: Provide workers with education about COVID-19                       prevention strategies, using methods like videos, webinars, or FAQs.42)
4.    Ensure that Social Distancing in practiced by all members
       a.     Porch Chairs will be arranged to ensure Social Distancing. Chairs are NOT to be moved.
       b.     Hand sanitizer stations will be placed at appropriate locations
       c.      Signage will be prevalent stating that all members are encouraged to wear facemasks, no bathroom facilities are                  available, and no entrance to the building is allowed.
       d.     Members are encouraged to enjoy the rocking chairs
       e.     No groups larger than 10 are allowed
       f.       No GUESTS will be allowed at the Club during this period
5.     Under no circumstances will anyone other than Staff be allowed in the Building
Parking Lot
Parking Lot is open to members with valid parking stickers ONLY. All other vehicles will be towed at owners’ expense. No guest passes will be given.
Outdoor Seating Areas
1.     Very limited outdoor seating will be available. Members utilizing out-door seat must be respectful of others and not linger and must practice Social Distancing. Under no circumstances, are the chairs to be moved.
2.     Rocking Chairs will be cleaned and sanitized by the Staff at close-of-business each day. Members are encouraged to bring their own disinfectant sprays or wipes to the club and to use them on chairs before and after use.
3.     No more than 10 members will be allowed at the Sound at one time.
IMPORTANT: NO BATHROOM FACILITIES WILL BE OPEN DURING THIS PERIOD.
Please make sure that everyone in your family understand the HSC rules. You may view them by clicking on RULES above. Even though the Club is not currently open, the rules still apply. The rule that does not allow bathing suits (wet or dry) on the 2nd floor also includes wet suits. Also, the rules state that
all children under the age of 16 must be accompanied by a responsible adult at all times on club property. The Hanover Seaside Club cannot be responsible for their safety.
SURFBOARDS, CHAIRS, AND SAILBOAT EQUIPMENT
When cleaning the snack bar area, staff found a rudder and dagger board for a Sunfish on top of the lockers. Nothing should be stored on the lockers, so they have been removed. If these are yours, please contact the office at 910-256-2726 to make arrangements to pick up your property. If these items are not claimed by June 7, they will be discarded.
The surfboard locker on the north side of the Club, under the kitchen, contains several items that do not belong. There are surfboards and chairs stored that are not on a shelf, but stacked on top. Those items must be removed by June 7 or they will be discarded. We no longer have space to store equipment under 605 S. Lumina (the A Frame), so we have no choice but to get rid of items stored incorrectly. Remember, you must keep all personal possessions in your locker – not on the porches, snack bar shelves, under stairwells, above lockers, or in the surfboard locker (except on the shelf you rent). The outside chair storage shelves are for those renting rooms only.
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News ~ May 7, 2020

Posted on May 7, 2020 by elise

A MESSAGE FROM THE PRESIDENT

“My life has become a science fiction movie”, I said to myself the other day when someone told me that the Coronavirus can follow people! Is it true? Who knows?  But, how do we balance fact and fiction? How do we even know the difference between fact and fiction anymore?

The Board has been meeting via video-conference twice a month; events regarding the pandemic seem to be changing daily. We are considering different options to be able to serve you and create our own ‘new normal’ as the summer approaches.

At the last meeting we formed a temporary COVID-19 committee to help us determine what to do in order to keep the Club clean and the members safe during the pandemic. Since we are under the Stay at Home order, we are able to expand committee membership to people who live outside of the Wilmington area.  Ernie Alexander is chairman of the Committee. Other members are:

–         Bryan Tilden, CPCU, CLU, ARM, ALCM, ChFC, CIC, SCLA, (aka, an expert witness)

–         Kathryn Wessell, works in Public Health

–         Leah Tilden, works with Emergency Management and has Public Health Background

–         Amanda Irwin, has been trained in infection control and has a cleaning company

–         Robert McIver, Insurance agent

–         Garrett Wilson, Food Service Manager at the Club

This group had an initial meeting last Sunday and discussed many different topics ranging from providing takeout food service to figuring out how to keep the doors to bathroom stalls clean on a busy day. I was going to say ‘on a Saturday’ but, while so few people are working, every day is Saturday.

The Committee knows they need to move quickly. Our Club touches so many areas! Who would have thought that a private parking lot could be closed? We need to make decisions relating to food service, cleaning/sanitizing the kitchen, ensuring cleanliness of public areas and rooms upstairs, public restrooms and more.   A plan of action will be determined for each area of the Club. Decisions that we make will be based on science and the facts. You may not like every decision (like closing the parking lot) but please understand that every decision that we make will be discussed before it is implemented. Also, please remember that the State, New Hanover County and the Town of Wrightsville Beach are making some of the decisions for us.

We have never experienced anything like this. Our goal is to balance public health with the activities of the Club. We WANT you to be able to enjoy the beach. However, we probably won’t have games on July 4th. It is doubtful that we’ll have a Bingo this year.

Please be patient as we work through all of the issues. We’ll keep you informed as decisions are made.

~ Jan Sheppard, President of the Board

PARKING LOT UPDATE On Wednesday afternoon, Wrightsville Beach issued a new order. While the order states that private parking lots must be closed, we have been assured by multiple sources that we can open our lot on Friday, May 8 at 5:00. Please keep the following in mind when parking in the lot – and share the rules with your children who may drive to the Club.

  1. Only cars with 2019 HSC stickers are allowed to park. No guest passes will be given out. Cars without stickers may be towed at the owners’ expense.
  2. The Club remains closed – no bathrooms are available
  3. Social distancing MUST be maintained – no congregating
  4. No grilling is allowed at the sound or the main Club building
  5. You may use the rocking chairs. Please bring disinfectant wipes to clean the chairs before and after use.
  6. Masks are recommended
  7. The strand is open for non-stationery exercise only. You may walk, run, swim, exercise, surf – but you may NOT fish, sit, sunbathe, or play games. No beach equipment is allowed on the beach.

You may view the latest Wrightsville Beach order HERE

HSC FACEBOOK PRIVATE GROUP The fastest way to get information to our members is through our private group page on Facebook. Even if you do not like social media, this is the perfect time to join Facebook – even if only to view updates from the Club. There is currently a short poll on Facebook that we would like members to complete. It will help us make plans for providing take-out food service. Please have only one person per family complete the form and do not share the poll on your personal FB page. We want responses only from members. We will be doing other polls as the season progresses. We need your opinions to help us plan activities/meals that you want.

MANAGER SEARCH The search for a new General Manager continues. We have completed the first two phases of the interview process and finalists have been selected. After one further interview, a recommendation will be made to the Board. Look for an announcement next week on where we stand. This has been an exhaustive process involving 7 total interviewers and MANY resumes and applications. Our hope is to choose a manager who can help improve the culture and member experience for all of our members.

THOUGHTS AND PRAYERS Over the past few weeks, we have lost several Club members. Due to Covid requirements, public services were not held. If we receive more information on memorial services or celebrations of life, we will post it. Our love and prayers to the friends and family of:

Craig Stroud Schutt – passed away in mid-April.

Jean Tilley – passed away a few weeks ago.

Dixie Peterson – passed away on April 28. Her obituary is HERE

NEW WEBSITE The season opening letter will be going out in the near future. Look for an information page concerning our new website. Each member will need to register and have your membership validated. This site will allow you to pay bills securely online, make meal reservations, view the member roster, and eventually will contain most of the documents found on the current website. It is a work in progress.  Be sure to save the info on your mailing.  The name to register has to be EXACTLY the name registered in our database – which is the mailing address for all Club correspondence.

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Club Parking Lots

Posted on April 20, 2020 by elise

Wrightsville Beach has ordered that all private parking lots, including ours, be closed. Members may NOT park in the Club parking lots. Violators may be issued a ticket ($500 fine) and have their cars towed. Remember, this is not a HSC rule. We don’t like it any better than you!  We will let members know when the parking lots reopen.

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Room Reservation News

Posted on April 15, 2020 by elise

 

We hope that everyone is healthy and surviving social distancing and home schooling!

Due to social distancing for Covid19, the uncertainty of when the Club will be able to reopen, and the financial impact this has had on many of our members, the Board has approved the following:

  • The due date for room payments has been moved from the first Friday in May (May 1) as stated in the Room Reservation Policy to one week prior to the Club opening. Members who have reserved rooms will be notified of the payment date by Constant Contact email, on Facebook and on the web site as soon as we have clarification on when the Club can reopen.
  • Any member who has reserved a room and has been financially impacted from the Covid19 Executive Orders can pay room fees in installments with $200 due one week before the Club reopens and the remainder due one week prior to their scheduled stay.
  • No further room reservations for the Spring or Summer season (Memorial Day through Labor Day) will be accepted until we have verification of when the Club will reopen. Any available rooms will be saved for those who made reservations for early in the summer and may lose them due to Covid19.

If your vacation plans change, and you find you no longer need the room you reserved, please call the Club office at 910-256-2726 as soon as possible and leave a message canceling your room reservation. If you mailed a room reservation form and have not received a bill, contact help@hanoverseaside.com.

 

 

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News ~ April 7, 2020

Posted on April 7, 2020 by elise
Hope everyone is staying well and happy during social distancing. The beautiful weather makes it difficult not to use our Club and local beaches. Hopefully we will see the curve flatten and the number of new cases start to decline over the next couple of weeks. It is impossible at this point to determine when we will be able to reopen. My advice is to watch the website, check your e-mails, and visit our Facebook private group to stay in touch with what is happening. As soon as we know, you will know.
ROOM RESERVATIONS: Room reservations for the summer season will be mailed today or tomorrow. While we do not know exactly when we will reopen, our hope is that our season can begin Memorial Day weekend. Some say that is overly optimistic, but we will choose optimism over pessimism every day! However, we suggest you NOT pay for your rooms yet. The statements show a due date of May 8. The Board will discuss postponing the payment date until later in May at our next meeting. We prefer not to increase bookkeeping by providing refunds if we are not able to open. We will keep you informed. .
CLUB MANAGER: We are actively searching for a new Club Manager. You can see the Ad for the manager’s position here. Please pass this on to anyone you know who may be interested. We will be placing the Ad on Indeed and LinkedIn. If you are active on either site, please share.
CLUB FACILITIES: The Club remains closed, but parking lots are open. We have downsized our staff, so if you choose to come sit on the porch, you might want to bring a cloth to clean off pollen and wipes to disinfect chair arms. There are no bathrooms available. Please follow social distancing guidelines if you decide to visit the Club.
Here’s a little something to look forward to!
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Posted on March 30, 2020 by elise

MANAGER POSITION: In an effort to improve member experience and the overall culture of the Club, on March 24 the Board unanimously approved the termination of our current Club Manager. As of Monday, March 30, Victor Brown is no longer an employee of the Hanover Seaside Club. Specific personnel matters are handled in closed session and will not be disclosed to members. The Operations Committee will begin searching for a new manager immediately. If you know of anyone in the hospitality industry who you feel would be a good fit for this position, have them send a resume to Jan Sheppard, Hanover Seaside Club, PO Box 434, Wrightsville Beach, NC, 28480.

COVID19 UPDATE: To meet state and local guidelines, the Hanover Seaside Club will be closed for at least 30 days. The building will remain locked; therefore, there will be no access to bathrooms or the front office. Staff hours are being reduced, so there may not be anyone available to answer the phones during normal business hours. If you have questions, you may leave a message on the answering machine and your call will be returned as quickly as possible. Our hope is still to open in time for Mother’s Day, but we will not know until late April if that will be the case. We will keep you updated on plans as we make them.

SUMMER ROOM RESERVATIONS: Statements for summer room reservations should be e-mailed in the next few days. In order to confirm your reservation, you must pay the fee by Friday May 1. You may pay online using the payment portal at hanoverseaside.com or mail a check to the PO Box. If you would like to pay over the phone, leave a message on the answering machine and someone will call you back to get credit card information. Please do not leave credit card information on the answering machine. A list of available rooms will be posted in the near future.

OFF SEASON ROOM RENTALS: According to the Room Rental Policy, room rentals for off season must be paid within 30 days of making the reservation However, this policy has never been adhered to. There has been a problem with members reserving rooms and canceling at the last minute, or not canceling at all and not showing up. This has happened on high demands weekends during the Fall and Spring. The Board has approved the following revision to the Room Rental Policy:

  1. Bills for off season room rentals must be paid at the time of reservation. Methods of payment are the same as for summer season bills. Rooms will be held for no more than 1 week after the reservation is made without payment.
  2. A full refund will be provided for cancelations made at least 14 days prior to move-in date. In emergency situations, the refund policy for off-season rentals may be changed by the Board.

The revised Room Rental Policy is located on the Quick Links page of the website. Statements will be sent/calls made to those who have rented rooms for the Fall season.

ON SEASON ROOM RENTALS: Beginning this summer, check out time for room rentals is 11:00am instead of noon. This will give more time for thorough cleaning of rooms. Check in time will remain 4:00pm.

MEAL PRICING: As approved in the 2020 budget, evening meals and Sunday lunch prices have been increased 15%. The Operations Committee is working hard to improve meal satisfaction and reduce losses in the dining room. We found that 2019 breakfast pricing more than covered the cost of food, supplies, and staff; therefore, prices for breakfast prices will not increase this year.

605 SOUTH LUMINA COMMITTEE: Our designer has provided a revised plan that meets Wrightsville Beach code. The Committee is moving forward with engineering reports, selecting a builder, and securing financing. A called meeting of Regular Members will be scheduled for early summer to approve plans to begin work on the duplex. The goal is to complete construction and furnishing/decorating in time to rent the building for the 2021 summer season.

BOARD MEETINGS: Until Social Distancing requirements are removed, the Board will be meeting via teleconferencing. The platform we are using will allow for a limited number of users. If you would like to conference in, you must contact the President, Jan Sheppard, to receive the link. You will not be able to speak unless you request prior approval from the President. All microphones for guests will be muted. All guests will be required to log out for any closed session business. The next meeting will be Tuesday, April 14 at 6:00pm. This will be a short meeting to discuss personnel issues. The regular April meeting will be held on Tuesday, April 28 at 6:00pm.

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News – March 23, 2020

Posted on March 23, 2020 by elise

News – March 23, 2020
Spring arrived last Thursday and brought Coronavirus with it!
Club staff and volunteers have been working hard to get the Club ready for this season’s opening. Unfortunately, we don’t know when that will be. Due to Coronavirus, all activities scheduled and all rooms reserved through April have been cancelled.
The Town of Wrightsville Beach has closed the Strand and soundside beaches. While the bridge is open and you can get on the island, you cannot walk on the beach, swim, surf, or sunbathe.
How long will this last? Of course, no one knows. New information comes out daily. As of today, public schools will be off-campus until at least May 15 and all gyms, salons, spas, etc. must close by Wednesday at 5:00. Restaurants are closed except for take-out business. With these restrictions in mind, these are the actions taken thus far.
1)     Postponed the Sunday, Tuesday and Friday meals until May 12, which is Mother’s Day. We hope to celebrate Mother’s Day with a wonderful buffet. More information will be forthcoming.
2)     Cancelled all events and parties through the end of April. Some parties in May have already canceled
3) Cancelled the workday scheduled for March 28..
4)     Closed the Club through April. There is a Club workday scheduled for April 18 which we hope to have. We are looking at alternate dates in case we are forced to postpone the workday.
We are reducing staff hours; therefore, normal office hours are no longer being covered. There may be staff available to answer the phone between 10:00 AM and 4:00 PM while we are closed. However, the staff will be doing some needed maintenance, so they may have to return your calls. Please leave a message if you need assistance. If you come to the Club to sit on the porch, please keep distance between your group and others. The chairs have been hosed off to remove pollen, but have not been disinfected. You may want to bring wipes to disinfect chair arms. The first floor will remain locked while the Club is closed. Doors may or may not be unlocked on the 2nd floor.  The gate at the gravel parking lot is locked. Please park in the asphalt lot if you come to the Club.
Our goal is to start our normal summer season Memorial Day weekend. The committee met to assign rooms for the Summer Season on Sunday. The data is being recorded in the computer system and statements will be emailed to you by early next week. Payment must be made by May 8 in order to secure your room(s). If you need us to work with you in this tenuous economy, please call the Club office.
No rooms will be rented on the 3rd floor through the end of April. Once we have more knowledge, a decsion will be made about May. We are not cancelling the May reservations already made at this time. We will not take new reservations until we are sure when we will reopen.
The monthly Board Meeting is scheduled for tomorrow evening. We are taking the request for social distancing very seriously. Because of the State of Emergency, the Board will teleconference the meeting at 6:00 tomorrow evening. We are using a platform that most of the Board is unfamiliar with and that limits the number of members present. We are not trying to keep secrets from the membership, we are trying to keep our Board and their families safe while continuing the business of the Club. If anyone needs to confence into the meeting, please contact Jan Sheppard. The number of spaces is limited. We will try to get minutes to members as quickly as possible so that you will know what is discussed at the meeeting.
We hope you and your families are healthy and safe during this troublesome time.
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