NEWS ~ MARCH 17, 2021

Happy St. Patrick’s Day!

May you have all the happiness and luck that life can hold –

and at the end of your rainbows, may you find a pot of gold.

(an Old Irish Blessing)

OBITUARIES: We are sad to announce the loss of two of our members. Fran Huggins Pavlo passed away on Tuesday, March 9 and Johanna L. Allen passed away on Sunday, March 14. Our thoughts and prayers are with the family of friends of these two beautiful members. Their obituaries are linked below.

Fran Huggins Pavlo

Johanna L. Allen

ONLINE PAYMENT: Our Club Management system has updated the online payment portal. You can pay by credit/debit card or direct draft. You can also save credit/debit card information to make payment faster in the future. Linked are videos showing the steps to follow to pay online. Those of us who have tried it have found the system to be very user friendly, but the videos will provide information if you have difficulty. Remember, in order to get to your account, you must first register for the hanoverseaside.club account. Directions are on the Quick Links page of the website. Click on the links below for information on using the payment portal.

Make a Credit/Debit Card Payment

Make an Online Bank Payment

APRIL MEAL SERVICE: We will begin serving meals on Friday, April 2. For the month of April, we will serve on Friday evenings and Sunday lunch. You must call ahead to make reservations and provide your entree of choice. For Friday evening, reservations must be made by 4:00pm on Thursday. Sunday reservations must be made by 10:00am on Saturday. Remember, if you bring guests, the member must pay for all meals.

Friday, 4/2: Prime Rib & Fried Shrimp

Sunday, 4/4: Easter Lunch. 2 seatings – 11:30 and 1:30 Honey Glazed Ham or Fried Flounder

Friday, 4/9: Fried Flounder or Garlic and Herb Shrimp

Sunday, 4/11: Fried Chicken or BBQ Pork

Friday, 4/16: Prime Rib and Grilled Shrimp

Sunday, 4/18: Fried Chicken or Meatloaf

Friday, 4/23: Fried Flounder or Chipotle Citrus Shrimp Skewers

Sunday, 4/25: Fried Chicken or BBQ Pork

Friday, 4/30: Prime Rib and Garlic and Herb Shrimp

Seating in the dining room is limited due to Covid-19 restrictions, so call early for reservations. Take outs are available for any meal served.

OFF SEASON ROOM RENTALS: We are now accepting room reservations for spring and fall rentals. Call you the Club office to make your reservations. All rental fees must be paid at the time of reservation. If the room is cancelled at least 3 weeks prior to move-in, a full refund will be provided. If rooms are cancelled within the 3-week window, refunds will be provided IF the room is re-rented, OR if there is an emergency approved by the Board. Any member renting a room for a guest must pay room rental fees. All 3rd floor residents are responsible for purchasing meals served during their stay. If a resident moves in on Friday, they do NOT have to pay for Friday dinner, but may if they choose to. Reservations must be called in by Thursday at 4:00pm. Anyone who stays on Saturday night is responsible for Sunday lunch. Reservations will be made at check in. Take outs can be provided if requested in advance. These meals will be charged whether eaten or not. Members and guests will pay for their meals at check-out. This is the only time money is accepted from guests.

MEMBER ROOM RESERVATIONS FOR THE SUMMER SEASON

MAY BE MAILED BEGINNING MONDAY, MARCH 22!

NEWS ~ MARCH 12, 2021

FIRST FLOOR OPEN: The first floor has reopened! Bathrooms are available during daylight hours. For now, dressing rooms and showers remain closed. The Covid Committee will revisit the dressing room/shower ruling later this spring. The 2nd floor is open from 10-2 daily until the Club reopens on April 1.

EASTER BUFFET: Two seatings will be offered for the Easter Buffet on April 4 – 11:30 and 1:30. When you call to make reservations, you will be given a time to arrive. Arrival times will be staggered so that there is less chance of congregating in the hallway. Please note the marks on the floor and keep your family groups well away from other people waiting in line. Table size is limited to 10 people per table. Remember, you MUST mask at all times when inside except when actively eating. If you leave your table for any reason, you must wear your mask. When you have finished eating, please put your mask on. Especially if you are in the first seating, please go to the porch with your group when everyone has finished their meal so that the staff can prepare for the second seating. We aren’t going to rush you out of the door, but we do need time to prepare the dining room for the second seating. Menu: Honey glazed ham or fried flounder, squash casserole, spiced roasted carrots, mashed potatoes, mac and cheese, grilled asparagus, vegetable medley, vegetable soup, carrot cake. When you call for reservation, you will state your preference of entree. This worked well for us last year and allowed us to save money on food cost and reduce waste in the dining room.

ROOM RESERVATIONS: It’s almost time to mail your room reservations. Member’s reservations can be mailed beginning on March 22 with guests following on March 29. Be sure to follow directions EXACTLY. You can click on the following links to print the documents. Both are PDF files, so you must complete the form by hand and mail it to the PO Box.

ROOM RESERVATION INFORMATION

ROOM RESERVATION FORM

CLUB REOPENING: The Club will open on Thursday, April 1. Our first spring meal will be served on Friday, April 2. Meals will be served on Friday evening and Sunday lunch. Menus will be posted soon. The number of spaces available in the dining room is still limited by the Governor’s Executive Orders; however, take-outs will be available for every meal.

COVID REGULATIONS: The Covid Task Force is meeting on a regular basis to make sure that we reopen as safely as possible while giving the members as much use of the Club as possible. We are following all Governor’s Executive Orders and CDC guidelines. For now, we require that all members 5 and above wear face coverings over their mouth and nose when outside between Lumina Avenue and the strand, and always mask while inside and not actively eating. On the 2nd floor porch, if there is at least 6 feet between you and other non-household members, you can remove your mask but must keep it handy. If other people come onto the porch closer than 6 feet, put your mask on. On the first and 3rd floor porches, there is not adequate space for people to walk without breaching the 6-foot barrier; therefore, you must always wear a mask. In the main parking lot and at the sound side pier, you do not have to mask if you can maintain 6 feet of social distancing. If you are within 6 feet of a non-household member, wear your mask. If a member or guest refuses to wear a mask, they will be asked to leave the premises. Disinfecting solution and alcohol handwash will be located in several places around the Club. Please use them often!

Guests are allowed on weekdays, except holidays. No guests will be allowed on weekends. During the summer season, guest passes will be available at $10/day on weekdays, excluding holidays. Family members who do not have a sticker can get a pass in the office at no charge. They may be required to show Identification, so be sure to have a driver’s license available.

DISCIPLINE: The penalty for failing to wear masks, not following Covid guidelines, or breaking other General Rules remains the same as last year. This pertains to children and well as adults. Parents, it is your responsibility to ensure that your children and guests obey all rules of the Club.

Progressive Discipline Plan approved by the Board:

• First offense – Personal phone call from the manager – verbal reprimand.
• Second offense – Letter from the House Committee Chair noting the reported offense and stating that if there is a third offense of any type, disciplinary action up to and including a fine or suspension of membership could occur.
• Third offense – Membership suspended. Member not allowed to use Club facilities for 7 days
• Fourth offense – Membership suspended. Member not allowed to use Club facilities for 30 days + $100 fine
• Fifth offense – Membership suspended for the remainder of the fiscal year (October 31)
• Final offense –If member/family member comes onto Club property while suspended, membership will be terminated.

SEASON OPENING LETTER: The Season Opening Letter will be mailed to all members around the first of May. The letter will contain information for obtaining boat stickers and paying for lockers. The letter will also contain your parking stickers for 2021. Stickers must be in place on your vehicle by May 28. Please make sure that the Club has your current mailing address so that you receive all information and your stickers.

605 LUMINA AVENUE NEWS: Construction on the duplex at 605 S. Lumina is moving forward. We are on schedule and on budget at this point. Seascape Properties will be handling the rental of our property. Our units are Seaside Units A and B. currently, the website shows no availability until the first of July. We hope to have it ready to rent earlier which will result in more availability. There is no discount for members renting the duplex. We need full rental fees to meet our debt obligation. Members of the Hanover Seaside Club who rent the duplex will, of course, have full use of the Club. More information will follow. Pictures on the website will be updated as the units are furnished and decorated.

ROOM RESERVATIONS: The Room Reservation Information Letter and Room Reservation Form have been updated and placed on the website under Quick Links. Please read the letter carefully as there have been some changes this year. The letter is two pages long and includes Covid information for residents renting rooms. While the Covid numbers are trending in the right direction, the Governor’s Executive Orders and CDC guidelines have not changed significantly since we closed; therefore, we will be starting the season much as we ended last year. When it is safe to do so, we will alter our guidelines. Be sure to check the blog and read e-mails sent to you so that you can stay abreast of the changes.

This year we will go back to a 7-night rental. To make that happen, we are moving check-out time to 10:00am to give the cleaning contractor plenty of time to clean the 3^rd floor. It is imperative that the entire 3^rd floor be empty by 10:00am, so we will change a $50/hour late fee for any resident checking out after 10:00. If Covid numbers start increasing or we have problems with the turn-around time, it is possible that we may have to go back to a 6-night stay. We hope that will not be the case. You can help insure a 7-night stay by emptying your trash cans, wiping all surfaces, cleaning your bathroom, and sweeping well.

If a member rents a room for a guest, the member must pay the rental fee when billed. All room rental payment must come from a member. However, when the guest checks out, they may pay for their meals.

Remember – residents must now bring their own sheets, towels, AND pillows! Mattress pads are washed weekly.

A few hints to insure you get the room of your choice the week of your choice:

1.     Member requests may be mailed beginning March 22, with guest requests to follow on March 29

2.     If you want to request 2 weeks, you must complete 2 forms. Be sure to note if the weeks must be consecutive.

3.     The forms must be mailed to the PO Box – you may NOT drop them by the office – and the postmark is used when assigning rooms

4.     All dues and any other outstanding fees MUST BE PAID in full to request a room

5.     If you want to request a room for a guest or want several rooms the same week for your family/friends, choose a week in very early June or later August to have the best chance of getting your request. From early-June through mid-August, nearly all rooms are needed for members and it is difficult to keep large groups together.

6.     Every year there are several weeks that have WAY more requests than we have rooms. For one week in July last year, there were 28 requests for 14 rooms. It helps tremendously if you can provide an alternate week. The committee who assigns rooms works extremely hard to help all our members have the vacation they desire. By providing an alternate week, you have a better chance of having your request granted. If you are not able to provide an alternate due to work, school, or family responsibilities, please note that on your form.

7.     You may NOT request a room under your membership but allow a non-member to occupy the room without you. For example, you cannot rent a room and give it to your adult child who is not a member. They can stay with you, but you must also occupy the room.

8.     Room assignments are made based on the number of people sharing a room and the need for a full bath. There are only 2 large rooms (3 double beds), and 3 rooms with full baths. The room selection committee tries to be fair and meet the needs of all members. Be sure to state the names and ages of all members and guests who will occupy a room to make it easier for us to do our job.

9.     Members ALWAYS receive priority over guests when scheduling rooms

10. Be sure to pay for your room by the due date (May 21) or you could lose your reservation

11. If you reserve and pay for your room then need to cancel, you will receive a full refund if you cancel at least 3 weeks before move-in date or your room is re-rented. In an emergency, the Board can approve a refund if less than 3 weeks are given, but the member must make a request in writing.

CLUB OPENING: The Club will open on Thursday, April 1. Room reservations can be made now for off-season stays beginning on or after April 1. Meals will be served on Friday evening and Sunday lunch beginning on Friday, April 2. Our Easter Buffet will be held on Sunday, April 4. There will  be 2 seatings – 11:30 and 1:30. Entry times will be staggered to ensure that we do not have too many people gathering in the hallway. Be sure to arrive at the time you are given when you make reservations. Menu and more information will be provided in the next week or two.

PRIVATE PARTIES: The latest Governor’s Executive Order allows groups of 25 or less to meet indoors. The Club will immediately begin taking reservations from members for gatherings of no more than 25 people beginning April 1. While guests may attend member parties, NO GUEST SPONSORED EVENTS will be scheduled at this time. Also, no parties larger than 25 will be scheduled either indoors or outdoors.

To schedule a party, the member must complete a party contract and agree that:

1. The Guest List with phone numbers and email addresses must be submitted to the Club Manager 24 hours prior to the scheduled event.

2. This reservation will only be honored if, at the scheduled event date, the Governor’s current Executive Order allows groups no larger than 25 to gather in indoor spaces.

3. During the gathering, guests will be required to “social distance” and wear a face covering at all times except when seated at their assigned table AND actively eating or drinking.

As Executive Orders allow, we will begin to schedule larger events. To schedule a party, call the Club Office to make an appointment to complete your contract and pay the non-refundable deposit. Be sure to read the Party Policy which is on the Quick Links page.

FIRST FLOOR REOPENING: As we advised weeks ago, the first floor has been winterized and will remain closed until the threat of freezing is past. Sometimes that’s hard to understand when we have sunny, 75 degree or warmer days. The process of winterizing the first floor is time consuming. It is not something that can be done every time the weather changes. The first floor will be open no later than April 1. If it can open earlier, we will let you know. Until then, the bathrooms on the 2^nd floor are available daily from 10-2.

CLUB CLOSING

The Club will be closed until at least Monday, February 8.

The first floor will remain open during daylight hours. The 2nd and 3rd

floors are closed to all members and visitors.

The telephone in the office will be manned daily from 10-2.

We will advise if chages in this schedule are necessary.

Thank you for your understanding.

ROOM RESERVATION INFORMATION – 2021

The Board approved altering the dates for room reservations for the 2021 summer season. We will be using the following timeline for room reservations this year.

March 1     Room Reservation info and request forms placed on the website.

March 22   First day for members to mail room requests. Any requests postmarked before March 22 will be held until all requests mailed at the proper time are handled.

March 29   First day members to mail requests for nonmember family and guests.

April 26       Bills e-mailed to the address on the form.

May 21         Full room payment is due. Rooms will NOT be held without complete payment.

Experts expect that Covid-19 will continue to be a problem through much of the summer. At this time, our rules concerning masks and distancing remain the same. As more information is disseminated and the Governor issues additional orders, the Covid Committee will evaluate our operation, make necessary changes, and we will notify the membership.

The Board has approved a change to the Refund Policy for 2021. For this year only, a full refund will be made as long as a room is cancelled at least 3 weeks prior to move-in. If a room is cancelled within the 3-week time frame and the room is re-rented, a full refund will be provided. If there is an emergency that requires a member to cancel within 3 weeks, they can appeal to the Board for a refund.

Many of our members who are health care workers, front line workers, or over 65 will be getting vaccinated soon, if they have not already started. Many are under the assumption that after they are vaccinated, they will no longer need to wear masks or socially distance. Please read this ARTICLE on the need for care after vaccination.

NEWS ~ JANUARY 17, 2021

2021 DUES: Dues for the current year were due on January 15. If you have not paid your dues, please do so immediately. Dues can be paid on the hanoverseaside.club website (log in and click on Statements), by calling the Club office with your credit card number, or by mailing a check to PO Box 434, Wrightsville Beach, NC 28480. The office is open daily from 10:00am – 2:00pm to assist you with paying dues, registering for the website, or answering other questions. You MAY NOT pay dues on the old website, hanoverseaside.com. All financial information is on the new site. Please do NOT respond to this e-mail with questions about dues – call the Club office!

FIRST FLOOR WINTERIZING: Since we have not had nights with temperatures below freezing, the first floor remains open. The forecast for the remainder of January shows no nights below freezing, so our expectation is that we will not have to winterize until early February. We will let you know if that changes.

OFFICE HOURS: The office is open daily from 10-2. The main floor is unlocked when the office is open, so restrooms are available. During hours when the office is closed, the main floor will be locked. Remember, the Club is closed through at least the end of February. We are not renting rooms, serving meals, hosting events, etc. However, the first floor will remain open as long as the weather cooperates. Information on when the Club will reopen will be provided in late February.

605 UPDATE: The rental duplex at 605 S. Lumina is progressing on schedule and within budget. The outside has not changed significantly; therefore, we have not posted pictures. On the inside, sheetrock is going up and things are a mess! As soon as we can get good pictures, we will post them. The decor committee, along with the 605 Executive Committee, has chosen inside and outside paint colors, flooring, counter tops, cabinets, fixtures, and furniture. We will be ready to rent the property this summer, so if you know anyone interested in oceanfront rentals at Wrightsville Beach, be sure to let them know. We will provide more rental information as the construction progresses. The units each sleep 12 with 4 bedrooms and 3.5 baths. There is an elevator to the top floor.

ROOM RENTAL INFORMATION: Information concerning rental of rooms for the Spring and Summer seasons will be posted in about a week.

BOARD MEETING: The Board will meet on January 21 at 6:00pm via BlueJeans. With cases of Covid continuing to climb, all Board and Committee meetings are held virtually. If you would like to address the Board, contact President, Jan Sheppard, for more information.

NEWS ~ DECEMBER 12, 2020

WEBSITE REGISTRATION: Many of our members have not registered for our new website which means you are not able to take advantage of this robust site. Even if you previously registered at our old site, hanoverseaside.com, you will need to register at our new site, hanoverseaside.club. We realize it can be confusing; however, we do need to maintain both sites. The old site is the home of our blog and our documents. The new site should be your first stop for anything Hanover Seaside Club. You can click on this site to get to the Blog, Quick Links, Documents, etc. If you have not previously registered, you must register prior to using the secure MEMBER CENTRAL area. Instructions for registration can be found HERE! Remember, the person whose name your account is in must register first. The name must be EXACTLY as it appears in our data base. And you must use a 7-digit member number (000 before the 4-digit number you normally use). You cannot use the same e-mail address for more than one account. Each member registration needs a unique e-mail address. If you try to register and have difficulty, you can call the Club office for help. If you are in the HSC FaceBook group, you can message Elise Wessell Beall for assistance.

DUES STATEMENTS: You should have received your dues statement by now. If you have not, please call the Club office. The due date is January 15, 2021. You may pay by sending a check to the PO Box, calling the Club office to pay by credit card, or paying online at our new website. To pay online, go to www.hanoverseaside.club and log in. Click on STATEMENTS. Your current balance will show – along with a button to push to PAY NOW. Simply click that button and follow directions to enter your credit card information.

MEMBERS’ CONTACT INFORMATION: Each time we mail bills/letters to members, we have quite a few returned because of incorrect addresses. It is each member’s responsibility to keep the Club notified of changes in address, phone number, and e-mail address. If any of your information has changed, please call the Club office. Please don’t make us track you down!

CLUB HOURS: For now, the first floor remains open during daytime hours. We are not forecast to have temperatures below freezing at night until after Christmas. When it becomes necessary to winterize the first floor, we’ll let you know.

Office Hours: until 12/18 ~ 10:00am – 5:00pm

12/19-20 ~ 10:00am – 2:00pm

12/21-26 ~ CLOSED

12/27-31 ~ 10am – 2:00pm

1/1 ~ CLOSED

1/2 – further notice ~ 10:00am – 5:00pm

The front door on the 2nd floor will be locked except during office hours. If you call during office hours and no one answers, please leave a message. Someone will return your call ASAP.

MEMBER NEWS: Our love and prayers to the family and friends of Ashley Blake Swart LaBau who passed away suddenly on Friday, December 4, 2020, at the age of 45.  Ashley was born on February 7, 1975. She attended John T. Hoggard High School and East Carolina University, where she met her husband, Tim, to whom she was married for 22 years. They raised one daughter, Finley LaBau. Ashely worked as a paralegal at Clyburn Family Law for 15 years. She was well respected in the law community. Ashley was a gifted writer, with an infectious sense of humor. She loved the beach and enjoyed time with her family. She is survived by her husband, Tim and daughter Finn, her parents Jim and Deborah Swart, her brother, Jamie Swart and wife Allison, sister Lauren Swart, Tim’s parents Clay and Candy LaBau, sister-in-law Christy LaBau Lancaster, niece Aubrey Swart and nephews Wade Swart, Miller Lancaster and Sam Lancaster. Ashley was remembered on Sunday, December 6, 2020 at an intimate ceremony celebrating her gift of life as an organ donor.

Happy Thanksgiving from the Hanover Seaside Club!

SURFBOARD SHELF LOCKER: We announced previously that there are personal possessions that must be removed from the surfboard locker on the north side of the building by December 1. To further explain, this refers only to the large, shelf locker. If you rent a shelf in that storage area, you may keep whatever you choose on your shelf. If you do NOT rent a shelf, you should not have any items in the locker. No items should be placed on the ground or leaned against walls. All possessions remaining in the storage area on December 1 will be disposed of. Please remember to keep the storage area locked at all times. The Club is not responsible for personal possessions kept in any of the lockers on the Club property.

MEAL SERVICE: You can now use your 2020-21 Dining Room Minimum in the dining room. The last meal of this year will be served on Black Friday, November 27. The menu is Prime Rib and Shrimp. Please make reservations by Wednesday, November 25 at 5:00pm. If we do not have at least 25 reservations (dine in and to-go combined), we will have to cancel the meal.

WEBSITE REGISTRATION: Please take time to register for the new Hanover Seaside Club website. The web address is www.hanoverseaside.club. Do NOT register at hanoverseaside.com. That is our old site and does not include the functionality of the new site. Directions for registration are HERE. If you have trouble registering or logging in, please call the Club office.

DUES: Dues statements will be mailed in the next few days. The due date for payment is January 15. The statement includes only dues and dining room minimum. Payment for lockers and boat stickers can be paid in the Spring in the office. You do not have to wait for your bill to arrive to pay your dues. If you are registered on the new website, go to www.hanoverseaside.club. Log in and click on Statements. Your current balance is listed. Just click on PAY NOW and enter your credit card information. Members who have used the online payment portal in the new website say it’s fast and easy!

FIRST FLOOR CLOSING: As long as the temperature stays above freezing, we will keep the first floor unlocked. Showers remain closed, but restrooms are available. Once temperatures drop below 30 at night, we will have to winterize the first floor and it will remain closed until Spring. We will keep you informed.

COVID UPDATE: We have been extremely fortunate to be able to keep our facility open for members without an outbreak of Covid. The Covid Committee worked tirelessly doing research on best practices, Governor’s Executive Orders, and CDC Guidelines to make our Club a safe haven this year. Our staff has been diligent in cleaning and disinfecting all surfaces and keeping our facility as virus free as possible. But even with all that we did, we understand that pure luck played a big role in our success. However, with colder weather and more indoor activities, the onset of flu season, and the increase in rate of transmission of COVID, we need to go a step further. After thorough discussion, the Covid Committee recommended, and the Board approved closing the Club from December 1 through February. Due to Executive Orders, we cannot host parties or events. We do not serve meals during the winter in normal years. We have decided not to rent rooms on the 3rd floor during these three months to limit the number of people inside the building, reduce hours for staff, and decrease the janitorial expense. As mentioned earlier, the first floor will remain open until threat of freezing forces us to winterize. The office will be open from 9:00-5:00 daily, and restrooms on the 2nd floor will be available until mid-December. We will announce hours for the remainder of the winter in a later blog post/e-mail.

Please remember that all Covid restrictions remain in place. All members and their guests must wear masks anytime on Club property between Lumina Avenue and the strand. Masks must be worn at all time inside except in your room if your renting a room on the 3rd floor. In the dining room, you may take masks off to eat.

STANDING COMMITTEES: If you would like to serve on a Standing Committee, please let us know as quickly as possible. You can find out what each committee is responsible for by clicking HERE. Committees are starting to plan for next year. We especially need members on the Finance Committee. You can call the Club office to volunteer or contact the Chair of the Committee on which you would like to serve. Chairs for the committees are as follows:

Operations: Elise Beall and Cher Pridgen

Governance: Jake Wessell

Facilities: Dan Harris

Social Activities: Cher Pridgen

House: Elise Beall

Finance: Brett Riggs

AUTOMOBILE STICKERS: Your current sticker will be good through the spring of 2021. We will be mailing new stickers with the season opening letter in May.