UPDATE ~ JUNE 15, 2020

COVID-19 UPDATE:

The COVID-19 Committee met on Sunday, June 15, 2020 and has approved the following changes to our Covid Policy:

• We have several older members who no longer drive; therefore, they do not have parking stickers. They rely upon friends/family to bring them to the beach. Since we have not been issuing guest parking passes, they have not been able to use the Club. The Committee approved giving guest passes to those who bring our older, non-driving members to the beach.
• Each member family will be allowed to bring up to 2 guests to the Club Monday through Friday. No guest parking passes will be provided. Members are responsible for ensuring that their guests know and follow all COVID-19 rules including wearing masks inside the building and social distancing. NO GUESTS WILL BE ALLOWED ON WEEKENDS.
• Members are welcome to order from the Snack Bar for guests; however, since money does not change hands, it must be charged to the members’ accounts.
• Guests will be allowed to dine with members in the dining room. The limit is 2 guests per family. Diners will be required to check in, have their temperature taken, and answer a few basic questions prior to entering the dining room. Masks must be worn except when eating. Reservations must be made in advance.
• An extremely scaled down 4th of July celebration is being planned. More information will follow, but here are some basics for now.
  • Only yellow stickers will be allowed in the parking lot
  • Parking will be on a first come – first served basis. No cars will be allowed to double park. When the lot is full, members (even with a yellow sticker) will not be allowed to park until space becomes available.
  • No guests are allowed, nor will guest parking passes be issued
  • There will be no opening ceremony, pictures on the porch, parade, or games on the beach/porches. We will have some treats for the kids.
  • Modified Horseshoe and Corn Hole Tournaments will be held in the afternoon.
  • There will be no plated lunch; however, the Snack Bar will be open and able to handle large numbers of orders

Other News:

Our love and sympathy to the family and friends of John Anderson who passed away on June 12. A Celebration of Life will be held on Wednesday, June 17, 2020, at 2:00pm at The Poovey’s Chapel Baptist Church in Hudson, NC. His obituary can be found HERE

Dining Room:

The dining room is open and ready for you to make reservations. The menu for this week was provided in the last mailing and can be found on the website at hanoverseaside.com. As always, remember to call by 4:00pm on the day prior to the day you wish to dine.

ONLINE ORDERING FOR THE SNACK BAR IS HERE!

The online ordering system for the snack bar is ready for members to use. This is so fast and easy – you re going to LOVE it. But before you can use it, you have to register for the new website at www.hanoverseaside.club.  Once the person whose name the membership is in has registered, you may share the username and password – or the secondary member may register. Check HERE for instructions on registering. The number for the spouse is the same 7 digits followed by A. Again, you must enter the name exactly the way it is listed in our records. The office can help with that – call 910-256-2726.

Preparing snack bar orders in the 2^nd floor kitchen has made delivery of snack bar items much faster. With more cooking space, we can get orders out hot and fast!

To use online ordering:

1. Go to hanoverseaside.club and log in.
2. If you are on a computer, you will see the menu bar across the top – look to the  far right. On a phone, click on the 3 horizontal lines on the left for the menu. Click on ONLINE ORDERING.
3. When you see the prompt, “Where do you want to order from” click SNACK BAR MENU
4. The Snack Bar Menu will appear. Choose what you want. For sandwiches, hot dogs, burgers, etc., be sure  to add or remove any condiments or extras you wish. Click ADD TO CART
5. Continue adding until your order is complete. For Canned Soda and Ice Cream Novelties –   when you click on them, you will see a menu of exactly what is offered in that category.
6. When your order is complete, click on your cart. Double check to make sure everything you want is listed. There is a space here to make comments.  Enter any special requirements. When you are ready, click SUBMIT ORDER
7. Your order will be made in the kitchen. When it is ready, a staff member will bring your order to the bottom of the oceanside steps and call you name.  Please wait to hear your name called. No money will change hands. Your order will be subtracted from your dining room minimum first.   When that is exhausted, it will be billed to your account. You must pay your account at the end of each month.
8. You can log onto your account and pay the balance with a credit card monthly.

THIS WEEK’S MENUS

Remember, the dining room is open and serving evening meals Monday, Tuesday, Thursday and Friday. A full breakfast is served Monday through Saturday. To make reservations, call the Club office at 910-256-2726 by 4:00pm the day before you wish to dine.

Monday- Fried Chicken and BBQ Pork

Tuesday- Beef of Chicken Tacos and Taco Bowls

Thursday- Chicken and Dumplings or Beef Pot roast

Friday- Fried Flounder and Grilled Shrimp

COVID-19 UPDATE

There are no changes in rules for this week. Check back in previous blogs and emails for full instructions. Share the rules with all dependents who use Club facilities. Remember, NO GUESTS ARE ALLOWED AT THIS TIME, masks must be worn anytime when inside the building – even when going to the first floor bathroom, use entrance and exit doors, and maintain social distancing. Feel free to use the hand sanitizers and spray disinfectant that is provided. We continue to follow all NC Executive Orders and CDC guidelines.

ROOM UPDATE

We have quite a few rooms available many weeks this summer. This would be a great time to vacation with non-member family or guests. We are doing everything possible to keep our 3rd floor residents safe. If you would like to make a reservations, call the office. If you reserved a room and did not pay in full, your final payment is due 1 week before check in. In order to receive a refund, you must cancel at least 14 days prior to check in.

News ~ May 31, 2020

SAVE THE DATE:

The 605 South Lumina Committee has been working hard for the Club. In the next couple of weeks, the plans will go to selected builders to get estimates. Once estimates are in, the committee will once again speak with bankers to find our best options for financing. At that point, the Regular Membership will need to vote on the builder and financing. We cannot meet until the Governor moves us to a phase that allows enough people to meet in one location to approve the motions. We are hoping that will happen by the end of July. So please save the date of Saturday, August 1 at 10:00am for a called Regular Meeting at the Club. Our Constitution requires us to mail information 30 days prior to the meeting; therefore, letters will go out by July 1. If the Governor does not allow a gathering the size we need by August 1, we will have to cancel the meeting. We also may have to get creative to make our meeting happen while meeting any Executive Order in place on August 1. Our goal is to have the duplex complete and ready to rent for the 2021 summer rental season. Look for more information on this soon.

NEW MANAGER:

Our new manager, Peter Bourne, has moved in and started work. We are excited to have Peter on board. He brings several years of Assistant Manager experience at Beau Rivage where he worked with members and guests. He is looking forward to meeting our members and helping us make the most of our Club during difficult times. Please stop and introduce yourself to Peter when you see him at the Club.

• First offense – Personal phone call from the manager – verbal reprimand.
• Second offense – Letter from the House Committee Chair noting the reported offense and stating that if there is a third offense of any type, disciplinary action up to and including a fine or suspension of membership could occur.
• Third offense – Membership suspended. Member not allowed to use Club facilities for 7 days
• Fourth offense – Membership suspended. Member not allowed to use Club facilities for 30 days + $100 fine
• Fifth offense – Membership suspended for the remainder of the fiscal year (October 31)
• Final offense –If member/family member comes onto Club property while suspended, membership will be terminated.

Hanover Seaside Club Re-Opening Plan: Update May 28, 2020

The COVID-19 Committee, the Operations and House Committees, and the Board of Directors are working extremely hard to open the Club as quickly and safely as possible for members and staff. Our first priority is the health of everyone who comes onto our property. As guidelines and orders change, our rules and regulations will change. Hopefully, as the summer progresses we can loosen some of the rules. We will provide updates as often as possible to keep members informed.

Please make sure everyone in your household knows and understands the rules and regulations. Please be respectful to our staff. They do not make policy, yet they are required to enforce it.

Rules from last week continue. 

1. First floor is open for restrooms. No showers or changing rooms are available.
2. Masks must be worn when entering the building – even when just going to the bathroom. Masks are recommended when outside on porches.
3. Per NC Executive Order, only 26 people allowed in the snack bar area at any one time. Entrance door is the door on the south side – gravel lot. Exit door is the ocean side door. Members should only enter and exit the correct door to prevent passing too closely to other members.
4. Only two people or one family is allowed on the elevator at one time. Except for the main front steps to the 2^nd floor, only one person/family should be on the steps at once. The person going UP has the right of way. No passing on stairs is allowed. When using the main steps, keep right.
5. Disinfection of high touch surfaces will be moved to every 4 hours. Disinfectant spray and hand sanitizer will be located throughout the Club for member use.
6. No groups larger than 10 will be allowed indoors. Outside groups are limited to 25.

No guests are allowed on Club property  

1. No guest parking passes will be given.
2. Passes for members who do not have a parking sticker (3^rd car in a family) will be given out from the office on Monday through Friday from 10:00 to 4:00. The person requesting the pass must show ID and provide their member number. No passes will be given on weekends.
3. Cars without stickers or day passes will be towed.
4. Guests may NOT ride with a member and use Club facilities including walkways, porches, and sound property.
5. The only exception to the no guest policy is guests renting rooms when the 3rd floor re-opens.

May 28 – The office, 2^nd floor restrooms and Parlor will open 

1. Only one person/family will be allowed in the office at one time.
2. Per NC Executive Order, only 5 people or one family will be allowed in the Parlor at one time.
3. Hand sanitizer will be located at each entrance to the 2^nd floor. Disinfectant spray will be placed in both restrooms on the 2^nd floor. Bathrooms will be cleaned by staff every four hours, or as often as needed. Members are welcome to use disinfectant spray between cleaning times.

May 30 – The Snack Bar will open for drinks, ice cream and snacks. 

1. Hours: 11-4 on Saturday and Sunday. 11-2:00 Tuesday through Friday. Closed on Monday. The snack bar may not open, or may have limited hours, during inclement weather. If there is not sufficient business, the Board will reconsider the hours.
2. No money will change hands at the snack bar. All charges will first be removed from the dining room minimum. When the dining room minimum is exhausted, charges will be made to the members’ accounts. Members must pay all charges by the first of each month. Payment can be made online through the hanoverseaside.club website. Members must register for the website to place online food orders and pay charges online.

June 6 – Third floor will open for those who reserved rooms. 

1. On the first week, reservations will run from Saturday at 4:00pm until the next Saturday at 11:00am. After the first week, check-in will be Sunday at 4:00pm until Saturday at 11:00am.
2. Only those members renting rooms will be allowed on the 3^rd floor or 3^rd floor porches.
3. Social distancing must be maintained. Only one family or 5 people will be allowed to use the hallway at one time. To allow all upstairs residents the opportunity to use the hallway, time should be limited to 30 minutes.
4. Masks must be worn when inside the building except when in your room and when going to and from the showers.
5. Room doors should always remain closed.
6. A maximum of 3 people or 1 family will be allowed on the sound side porch at once. The ocean side porch can accommodate 4 people or 1 family.
7. Each person staying on the 3^rd floor will be screened at check-in, including temperature check. Temperature will be rechecked daily.
8. Ice machines can only be accessed by staff. Members are not allowed to get ice from the machines.
9. The laundry room is available to only one family at the time. You may sign up for laundry room times at the office.
10. Third floor residents must provide their own sheets, towels, and pillows.
11. We also suggest that each resident family bring a non-slip tub mat to prevent slipping in the shower. Showers will be cleaned and disinfected daily. Disinfectant will be available in the showers. Disinfectant can make the shower floors extremely slippery.

June 6 – Snack Bar menu (cooked food) will begin. 

1. All food will be prepared in the main kitchen.
2. Orders will be placed by online portal or by calling the Club office.
3. Snack bar orders will be ready within 30 minutes of placement.
4. Orders will be picked up at the top of the ocean side stairs on the 2^nd floor. Members will remain downstairs, maintaining social distancing, until their name is called.
5. As with cold items, no money will change hands. All charges will be placed on account.
6. Snack bar hot food hours: Saturday-Sunday 11:00am – 4:00pm. Orders must be placed by 3:30  Tuesday – Friday 11:00 – 2:00. Orders must be placed by 1:30
7. No Sunday lunch will be served at this time. The kitchen cannot handle snack bar orders and Sunday lunch simultaneously. With no members on the 3^rd floor on Saturday evening, the need for Sunday lunch is greatly reduced. We may add boxed meals later in the summer.

June 8 – Dining Room Opens 

1. Meals will be served in the dining room on Monday, Tuesday, Thursday, and Friday evenings.
2. Members staying on the 3^rd floor will have assigned tables and an assigned time to go through the serving line. If space allows, other members may make reservations to dine in the dining room. The number allowed will change on a week-by-week basis, with the number not to exceed the NC Executive order #141 Emergency Maximum Occupancy.
3. Take out orders will be available for 3^rd floor residents, as well as other members who order at least 24 hours in advance.
4. Menus will be placed on the website no later than Thursday for the next week.
5. Third floor residents will complete a disposable menu stating their entrée preference for each day of the week. The menu can be changed during the week.
6. Members calling to make dining room or take out orders will also state their entrée preference. This will reduce waste in the dining room.
7. No member staying on the 3^rd floor may have guests for meals sit at the table with them, even if the guest is also a member. All 3^rd floor residents will be screened, other members coming for meals will not. We do not want 3^rd floor residents exposed to others during the week. Third floor residents are expected to maintain social distancing from members not staying upstairs.
8. Diners will not be allowed to handle napkins, utencils, trays, plates, bowls, glasses, etc., until their tray is placed on the table at the end of the serving line. There will be no Salad Bar. No diner is allowed to get coffee or drinks at any time. The self-serve beverage area is closed to diners.
9. Masks must be worn in the dining room except when diners are seated at their assigned table. When going through the serving line and after the meal is complete, masks must be in place.
10. Limited use of the dining room for social activities is allowed if masks are worn. Tables should be disinfected after use.

If there is a known or suspected case of COVID-19 by anyone using the Club, the Emergency Closure Plan will be enacted. When complete, this plan will be placed on the Quick Links page of the website. This plan will result in some or all areas of the Club being closed for cleaning/disinfecting.

Meal Price Correction:

Thanks to the eagle eyes of Cher Pridgen, our Vice President, we realized there was an error in the meal pricing in the season opening letter. We have tracked down the error and fixed it. It did not affect breakfast prices because they did not change from last year. Dinner prices for 2020 are as follows:

Adults: Monday, Tuesday, Thursday $14 + tax = $14.98

Friday, Sunday $16 + tax = $17.12

Children (6-12): All dinners $8 + tax = $8.56

Rules for Club Use:

Thanks to all of the members who followed the rules for using the Club over the Memorial Day weekend. Sadly, we had members who did not follow the rules. Many of the rule breakers were teens without parents, so please make sure your children know the rules. These rules were not made easily, or lightly. The goal is to protect the health of our members AND our staff. Keep the following in mind:

1. You must wear a mask any time you enter the building – even if just using the restroom
2. The door on the south side – gravel lot – is the ENTRANCE door. Do not EXIT that door.
3. The door on the ocean side is the EXIT door. Do not ENTER that door.
4. Guests are not allowed on Club property during this time. No guest passes will be given, nor will guests be allowed in the building. Due to State regulations, we can have a minimal number of people in any area at the same time, including walkways and outside showers. We need to reserve the space for our members.

Please be courteous when crossing the walkway to/from the beach. Allow the person/family on the walkway to get off before entering the narrow part of the walkway. The walkway is too narrow to pass closely together – especially with beach gear.

Room Availability:

There are rooms available to rent for most weeks this summer. For now, we are accepting reservations for members or family of members staying the same week. At this moment, we are not accepting reservations for guests who are not family members of someone staying the same week. That could change as the summer progresses. Room availability is changing on a near hourly basis. Rooms are rented on a first come-first served basis by calling the Club office. Be prepared to pay for the room when you make reservations. This is what is currently available:

June 6-13, 8 rooms

June 14-20, 3 rooms

June 21-27, 1 room

June 28-July 4, 5 rooms

July 5-11, 2 rooms

July 12-18, 1 room

July 19-25, 1 room

July 26-August 1, 3 rooms

August 2-8, 2 rooms

August 9-15, 8 rooms

August 16-22, 10 rooms

August 23-29, 11 rooms

August 29-September 5, 2 rooms

All room regulations are subject to change as recommendations are made by the COVID-19 Committee. At this time, except for the first and last week, room rental will be 6 nights. Check-in will be on Sunday at 4:00pm with check-out on Saturday at 11:00am. The week of June 6, renters may check-in on Saturday at 4:00pm since there is nobody staying previous to that date. The week beginning August 29, check in will be on Sunday, with check out on Labor Day Monday, unless alternate arrangements are made.

More information will be coming out later in the week concerning Club usage.