Hanover Seaside Club

Archives for May 2020

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News ~ May 31, 2020

News ~ May 31, 2020

SAVE THE DATE:

The 605 South Lumina Committee has been working hard for the Club. In the next couple of weeks, the plans will go to selected builders to get estimates. Once estimates are in, the committee will once again speak with bankers to find our best options for financing. At that point, the Regular Membership will need to vote on the builder and financing. We cannot meet until the Governor moves us to a phase that allows enough people to meet in one location to approve the motions. We are hoping that will happen by the end of July. So please save the date of Saturday, August 1 at 10:00am for a called Regular Meeting at the Club. Our Constitution requires us to mail information 30 days prior to the meeting; therefore, letters will go out by July 1. If the Governor does not allow a gathering the size we need by August 1, we will have to cancel the meeting. We also may have to get creative to make our meeting happen while meeting any Executive Order in place on August 1. Our goal is to have the duplex complete and ready to rent for the 2021 summer rental season. Look for more information on this soon.

NEW MANAGER:

Our new manager, Peter Bourne, has moved in and started work. We are excited to have Peter on board. He brings several years of Assistant Manager experience at Beau Rivage where he worked with members and guests. He is looking forward to meeting our members and helping us make the most of our Club during difficult times. Please stop and introduce yourself to Peter when you see him at the Club.

SUMMER VACAY!
The Dining Room and Third Floor rooms will open next weekend! We are excited to get our Club back to as close to normal as we can during these trying times. We are following all Executive Orders and CDC recommendations to keep our members safe and healthy. Our Club remains a wonderful place to enjoy a week at the beach. We have rooms open nearly every week during the summer. If you would like to make reservations, call the Club office at 910-256-2726. Rooms can be rented for guests – the only exception to guests on the premises. A member must make the reservations and is responsible for the member while they are our guests.
NEW WEBSITE:
Remember, all members who wish to use the new website at hanoverseaside.club must register. This site is going to be AMAZING! You will be able to make snack bar orders from the comfort of your beach chair, pay your bills on your phone, make dining reservations (once the COVID crisis is past), view the member roster, and lots more. HERE are instructions for registration. Get registered so you can take advantage of all we have to offer this summer.
PARKING:
Remember, parking stickers must be permanently affixed to the lower, passenger side of the windshield. They may NOT be taped to the windshield. Members are given stickers for a registered vehicle, so they should not be moved from car to car. And, of course, stickers can NOT be shared with other family members or friends who are not members. If stickers are shared with nonmembers, the member could lose parking privileges or be disciplined by the Board.
SECURITY:
We are currently searching for a part-time security guard. Sadly, Danny, our security guard from last year has graduated from college and moved on. Until we hire someone specifically for security, our staff will be handling security duties along with their regular jobs. Please help them by watching out for people who are not treating our property with respect. We have ongoing problems at the sound with young people misbehaving, using inappropriate language, acting dangerously, and breaking Club rules. We feel that many, if not most, of them are nonmembers trespassing on our property. If you see someone misbehaving, ask if they are members and remind them that this is private property and they could be arrested for trespassing. You can also call the Club office to let them know when you see problems.
MEMBER DISCIPLINE:
Because of problems with members and their children not following the rules, the Board has approved a Progressive Discipline Plan. We hope not to have to use this plan. If a staff member asks you to stop breaking a rule, comply and all will be well. If we see a child breaking a rule, we will try to find the parent and let them know what’s going on. We will only use this plan for members and their children who consistently break rules and do not respond to requests to stop.
The General Rules for the Club can be found HERE. Rules also include the COVID-19 rules that are posed in several blog posts over the past couple of weeks. Please make sure everyone in the family understands rules and the consequences for not following them.
This is what our Constitution says about discipline:
All members shall be subject to the rules and regulations of the Club, as may be adopted by the Board, and a willful and persistent disregard of the same shall work the loss of membership or imposition of fine as may be determined by the Board at its discretion. Provided, however, the Board shall not impose a fine or terminate a membership unless and until such member has been afforded an opportunity to meet with the Board at a time and place determined by said Committee. In the event the Board determines that a member has willfully and persistently disregarded the rules and regulations of the Club, the Board may, by unanimous vote, terminate such member’s membership, or in lieu of terminating member, impose a fine upon such member.
Progressive Discipline Plan approved by the Board:
  • First offense – Personal phone call from the manager – verbal reprimand.
  • Second offense – Letter from the House Committee Chair noting the reported offense and stating that if there is a third offense of any type, disciplinary action up to and including a fine or suspension of membership could occur.
  • Third offense – Membership suspended. Member not allowed to use Club facilities for 7 days
  • Fourth offense – Membership suspended. Member not allowed to use Club facilities for 30 days + $100 fine
  • Fifth offense – Membership suspended for the remainder of the fiscal year (October 31)
  • Final offense –If member/family member comes onto Club property while suspended, membership will be terminated.

 

 

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COVID-19 UPDATE – MAY 28, 2020

Hanover Seaside Club Re-Opening Plan: Update May 28, 2020

The COVID-19 Committee, the Operations and House Committees, and the Board of Directors are working extremely hard to open the Club as quickly and safely as possible for members and staff. Our first priority is the health of everyone who comes onto our property. As guidelines and orders change, our rules and regulations will change. Hopefully, as the summer progresses we can loosen some of the rules. We will provide updates as often as possible to keep members informed.

Please make sure everyone in your household knows and understands the rules and regulations. Please be respectful to our staff. They do not make policy, yet they are required to enforce it.

Rules from last week continue. 

  1. First floor is open for restrooms. No showers or changing rooms are available.
  2. Masks must be worn when entering the building – even when just going to the bathroom. Masks are recommended when outside on porches.
  3. Per NC Executive Order, only 26 people allowed in the snack bar area at any one time. Entrance door is the door on the south side – gravel lot. Exit door is the ocean side door. Members should only enter and exit the correct door to prevent passing too closely to other members.
  4. Only two people or one family is allowed on the elevator at one time. Except for the main front steps to the 2nd floor, only one person/family should be on the steps at once. The person going UP has the right of way. No passing on stairs is allowed. When using the main steps, keep right.
  5. Disinfection of high touch surfaces will be moved to every 4 hours. Disinfectant spray and hand sanitizer will be located throughout the Club for member use.
  6. No groups larger than 10 will be allowed indoors. Outside groups are limited to 25.

No guests are allowed on Club property  

  1. No guest parking passes will be given.
  2. Passes for members who do not have a parking sticker (3rd car in a family) will be given out from the office on Monday through Friday from 10:00 to 4:00. The person requesting the pass must show ID and provide their member number. No passes will be given on weekends.
  3. Cars without stickers or day passes will be towed.
  4. Guests may NOT ride with a member and use Club facilities including walkways, porches, and sound property.
  5. The only exception to the no guest policy is guests renting rooms when the 3rd floor re-opens.

May 28 – The office, 2nd floor restrooms and Parlor will open 

  1. Only one person/family will be allowed in the office at one time.
  2. Per NC Executive Order, only 5 people or one family will be allowed in the Parlor at one time.
  3. Hand sanitizer will be located at each entrance to the 2nd floor. Disinfectant spray will be placed in both restrooms on the 2nd floor. Bathrooms will be cleaned by staff every four hours, or as often as needed. Members are welcome to use disinfectant spray between cleaning times.

May 30 – The Snack Bar will open for drinks, ice cream and snacks. 

  1. Hours: 11-4 on Saturday and Sunday. 11-2:00 Tuesday through Friday. Closed on Monday. The snack bar may not open, or may have limited hours, during inclement weather. If there is not sufficient business, the Board will reconsider the hours.
  2. No money will change hands at the snack bar. All charges will first be removed from the dining room minimum. When the dining room minimum is exhausted, charges will be made to the members’ accounts. Members must pay all charges by the first of each month. Payment can be made online through the hanoverseaside.club website. Members must register for the website to place online food orders and pay charges online.

June 6 – Third floor will open for those who reserved rooms. 

  1. On the first week, reservations will run from Saturday at 4:00pm until the next Saturday at 11:00am. After the first week, check-in will be Sunday at 4:00pm until Saturday at 11:00am.
  2. Only those members renting rooms will be allowed on the 3rd floor or 3rd floor porches.
  3. Social distancing must be maintained. Only one family or 5 people will be allowed to use the hallway at one time. To allow all upstairs residents the opportunity to use the hallway, time should be limited to 30 minutes.
  4. Masks must be worn when inside the building except when in your room and when going to and from the showers.
  5. Room doors should always remain closed.
  6. A maximum of 3 people or 1 family will be allowed on the sound side porch at once. The ocean side porch can accommodate 4 people or 1 family.
  7. Each person staying on the 3rd floor will be screened at check-in, including temperature check. Temperature will be rechecked daily.
  8. Ice machines can only be accessed by staff. Members are not allowed to get ice from the machines.
  9. The laundry room is available to only one family at the time. You may sign up for laundry room times at the office.
  10. Third floor residents must provide their own sheets, towels, and pillows.
  11. We also suggest that each resident family bring a non-slip tub mat to prevent slipping in the shower. Showers will be cleaned and disinfected daily. Disinfectant will be available in the showers. Disinfectant can make the shower floors extremely slippery.

June 6 – Snack Bar menu (cooked food) will begin. 

  1. All food will be prepared in the main kitchen.
  2. Orders will be placed by online portal or by calling the Club office.
  3. Snack bar orders will be ready within 30 minutes of placement.
  4. Orders will be picked up at the top of the ocean side stairs on the 2nd floor. Members will remain downstairs, maintaining social distancing, until their name is called.
  5. As with cold items, no money will change hands. All charges will be placed on account.
  6. Snack bar hot food hours: Saturday-Sunday 11:00am – 4:00pm. Orders must be placed by 3:30  Tuesday – Friday 11:00 – 2:00. Orders must be placed by 1:30
  7. No Sunday lunch will be served at this time. The kitchen cannot handle snack bar orders and Sunday lunch simultaneously. With no members on the 3rd floor on Saturday evening, the need for Sunday lunch is greatly reduced. We may add boxed meals later in the summer.

June 8 – Dining Room Opens 

  1. Meals will be served in the dining room on Monday, Tuesday, Thursday, and Friday evenings.
  2. Members staying on the 3rd floor will have assigned tables and an assigned time to go through the serving line. If space allows, other members may make reservations to dine in the dining room. The number allowed will change on a week-by-week basis, with the number not to exceed the NC Executive order #141 Emergency Maximum Occupancy.
  3. Take out orders will be available for 3rd floor residents, as well as other members who order at least 24 hours in advance.
  4. Menus will be placed on the website no later than Thursday for the next week.
  5. Third floor residents will complete a disposable menu stating their entrée preference for each day of the week. The menu can be changed during the week.
  6. Members calling to make dining room or take out orders will also state their entrée preference. This will reduce waste in the dining room.
  7. No member staying on the 3rd floor may have guests for meals sit at the table with them, even if the guest is also a member. All 3rd floor residents will be screened, other members coming for meals will not. We do not want 3rd floor residents exposed to others during the week. Third floor residents are expected to maintain social distancing from members not staying upstairs.
  8. Diners will not be allowed to handle napkins, utencils, trays, plates, bowls, glasses, etc., until their tray is placed on the table at the end of the serving line. There will be no Salad Bar. No diner is allowed to get coffee or drinks at any time. The self-serve beverage area is closed to diners.
  9. Masks must be worn in the dining room except when diners are seated at their assigned table. When going through the serving line and after the meal is complete, masks must be in place.
  10. Limited use of the dining room for social activities is allowed if masks are worn. Tables should be disinfected after use.

If there is a known or suspected case of COVID-19 by anyone using the Club, the Emergency Closure Plan will be enacted. When complete, this plan will be placed on the Quick Links page of the website. This plan will result in some or all areas of the Club being closed for cleaning/disinfecting.

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News ~ May 26, 2020

Meal Price Correction:

Thanks to the eagle eyes of Cher Pridgen, our Vice President, we realized there was an error in the meal pricing in the season opening letter. We have tracked down the error and fixed it. It did not affect breakfast prices because they did not change from last year. Dinner prices for 2020 are as follows:

Adults: Monday, Tuesday, Thursday $14 + tax = $14.98

Friday, Sunday $16 + tax = $17.12

Children (6-12): All dinners $8 + tax = $8.56

Rules for Club Use:

Thanks to all of the members who followed the rules for using the Club over the Memorial Day weekend. Sadly, we had members who did not follow the rules. Many of the rule breakers were teens without parents, so please make sure your children know the rules. These rules were not made easily, or lightly. The goal is to protect the health of our members AND our staff. Keep the following in mind:

  1. You must wear a mask any time you enter the building – even if just using the restroom
  2. The door on the south side – gravel lot – is the ENTRANCE door. Do not EXIT that door.
  3. The door on the ocean side is the EXIT door. Do not ENTER that door.
  4. Guests are not allowed on Club property during this time. No guest passes will be given, nor will guests be allowed in the building. Due to State regulations, we can have a minimal number of people in any area at the same time, including walkways and outside showers. We need to reserve the space for our members.

Please be courteous when crossing the walkway to/from the beach. Allow the person/family on the walkway to get off before entering the narrow part of the walkway. The walkway is too narrow to pass closely together – especially with beach gear.

Room Availability:

There are rooms available to rent for most weeks this summer. For now, we are accepting reservations for members or family of members staying the same week. At this moment, we are not accepting reservations for guests who are not family members of someone staying the same week. That could change as the summer progresses. Room availability is changing on a near hourly basis. Rooms are rented on a first come-first served basis by calling the Club office. Be prepared to pay for the room when you make reservations. This is what is currently available:

June 6-13, 8 rooms

June 14-20, 3 rooms

June 21-27, 1 room

June 28-July 4, 5 rooms

July 5-11, 2 rooms

July 12-18, 1 room

July 19-25, 1 room

July 26-August 1, 3 rooms

August 2-8, 2 rooms

August 9-15, 8 rooms

August 16-22, 10 rooms

August 23-29, 11 rooms

August 29-September 5, 2 rooms

All room regulations are subject to change as recommendations are made by the COVID-19 Committee. At this time, except for the first and last week, room rental will be 6 nights. Check-in will be on Sunday at 4:00pm with check-out on Saturday at 11:00am. The week of June 6, renters may check-in on Saturday at 4:00pm since there is nobody staying previous to that date. The week beginning August 29, check in will be on Sunday, with check out on Labor Day Monday, unless alternate arrangements are made.

More information will be coming out later in the week concerning Club usage.

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Season Opening Letter/Website Registration

Instead of mailing our season opening letter this year, we are e-mailing it to those for whom we have e-mail addresses. This saves money on printing, envelopes, staff time, and postage. This information will be mailed to those without email addresses in our data base. Also, our new website is ready for use. You must register for the site by following the instructions listed below. Please ready the instructions carefully.
Just click on the following links for information:
The instructions for website registration were written for desktop/laptop computers. You may register on your mobile device, but where items are located may differ. The site is fairly intuitive (once you get registered), so I think you will figure it out. If not, contact the office.
We still do not have complete contact information on all of our members. Emails, bounce, mailed documents (bills, letters, etc.) are returned, and we don’t have a current telephone number for everyone. If you have not done so, please update your information by completing the survey found on the Quick Links Page of our website at www.hanoverseaside.com. You can click HERE to view and print the form. The survey says 2019, but it is the form we are currently using. Use this form also if any of your information has changed, you have gotten married, moved, etc. We need to be able to contact members to keep them informed. You can e-mail the form to manager.hanoverseasideclub@gmail.com or drop it at the front desk when we open the office.
Remember, for now the office is open only for telephone calls. If you need to get car or boat stickers, complete the appropriate form, and e-mail it to the manager e-mail address along with your phone number. A staff member will contact you to inform you how to pick up your sticker. The office is open 10-2 today through Monday.
Our new manager, Peter, will be onsite the middle of next week. For the past two months, Jan Sheppard, Cher Pridgen, Elise Beall, the staff, and the Operations, House, and COVID-19 Committees have been doing double duty. We will work on getting Peter trained quickly so that at least the business side of the Club will get back to normal. As for the rest, we will keep you informed.

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Rain, rain . . . we needed some, but I think we have had enough. Most of this horrid weather will be gone before the Memorial Day Weekend begins, thank goodness!
The office telephone will be staffed on Friday from 12-2 and on Saturday, Sunday, and Monday from 10-2. No members will be allowed inside the office at this time. We will keep you informed of office hours as they change.
The Board continues to meet by teleconference. Our next meeting is Wednesday, May 27 at 6:00. The Board will discuss our plan for moving forward and opening more of the Club. Until then, the following plan is in place. Please be courteous and respectful to our staff as you return to the Club. Remember, they do not make the rules/policies; however, they are tasked with enforcing them. Keep in mind, this plan is temporary. As things change, you will be notified.
First Floor Re-Opening Plan Effective Saturday, May 23, 2020
Our goal is to begin opening the Hanover Seaside Club in phases over the next few weeks. Our priority is keeping our members and staff healthy while allowing members the recreational and social outlet that our Club provides . If you have been exposed to anyone who has tested positive for COVID-19 or has displayed COVID-like symptoms, please stay at home. Likewise, if you have a fever, chills, shortness of breath or difficulty breathing, a new cough or have lost your sense of taste or smell, do not come to the Club.
1.    The first floor ONLY will reopen to members on Saturday, May 23, 2020 at 9:00 am. The first floor will be open to members from 9:00am until 8:00pm daily for the week of May 23-30. No guests will be allowed in the building. Caregivers are not considered guests. At this time, only restrooms will be available. No showers or dressing rooms can be used until further notice. The water to the showers has been turned off. There is water in the sinks and toilets. Tables may be used in the snack bar area for consuming food you bring.  Please clean up after yourself and disinfect your table when you are finished. The current Executive Order limits gatherings inside to 10; therefore, you may not have a group of more than 10 inside the building. Gatherings outside are limited to 25.
2.    It is required that all members wear masks when they expect close contact (within 6 feet for 10 minutes or more) with a member who is not in their family. Masks are recommended on porches. Masks are required when entering the building , including the snack bar area and restrooms, except when eating.  The Club will NOT provide masks for members. You must bring your own mask to enter the building.
3.    While in the restrooms, please social distance. Stand at least six feet from the toilet door when waiting to use the toilets. When a member is washing their hands, wait as far away as possible for your turn at the sink.
4.     The snack bar will not resume operation this weekend. We look forward to beginning snack bar operation in the very near future.
5.    The parking lot will be available to members with valid (2019) stickers only. No guest passes will be given. Cars without stickers will be towed. If you are a new member, or have a new car that needs a sticker, print and complete the form found on the Quick Links page of the website at hanoverseaside.com. E-mail the form to manager.hanoverseasideclub@gmail.com. Please provide your phone number so that a staff member can call you to set up a time to pick up your sticker.
6.    Rocking chairs on the porches and tables/chairs in the snack bar area are arranged to facilitate social distancing. Do NOT move the rocking chairs, tables, or chairs.
7.    Social distancing is required at all times when on Club property including porches, decks, sound-side property, and inside the building. Remain at least six feet from members who are not in your family.
8.    Hand sanitizer and surface disinfectant will be available. Please wash your hands or use sanitizer prior to touching surfaces inside the building. As you know, disinfectant wipes are nearly impossible to purchase. We will be using diluted sodium hypochlorite (bleach) in a pump spray bottle for disinfection. Feel free to bring your own wipes for surface cleaning and touching high touch areas. We recommend that all members carry their own personal hand sanitizer.
9.    Staff will clean/disinfect high touch areas every three hours during the day. Spray disinfectant and paper towels will be available for members’ use between cleanings. Rocking chairs will be disinfected at the end of each day. Please bring your own wipes to clean chair arms before and after using a rocking chair.
10.   Only the first floor will be open. Members will not be allowed to enter the 2nd or 3rd floor at this time. Rocking chairs remain available on all floors.
11.   No more than two members, or one family, may be on the elevator at once.
12.   No passing on stairs is allowed – except the main staircase to the 2nd floor. The person going up has the right of way.

https://hanoverseaside.com/2020/05/3460/

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News – May 14, 2020

WE HAVE A MANAGER!
The Board approved the search committee’s recommendation to hire Peter Bourne as our new General Manager. Peter has experience as an Assistant Manager at Beau Rivage. He is young, energetic, enthusiastic, and a great communicator. Peter has accepted our offer. We expect him to begin his duties as manager no later than May 27. It will take us several weeks to get Peter trained and up to speed on our rules, policies, and computer management software, so please give him time to get acclimated.
HSC STAFF
We are pleased that Garrett will continue as our Food Services Manager this year. Quite a few of our staff from last summer will be returning. They enjoyed working at our Club with our members, and are excited to return. They worked well together and provided excellent service, so we are happy to have them return. Once we ascertain what our needs will be for this summer, we will hire additional staff, if needed. The General Manager, Food Services Manager, and all employees fall under the Operations Committee. If any problems occur, please do not go to the staff or manager directly. Contact one of the Co-Chairs of the Operations Committee, Cher Pridgen or Elise Beall, and we will handle the situation. Also, if you have suggestions for improvement or compliments for any of our staff, be sure to let us know. Our e-mail addresses are located in the Committee section of our website at hanoverseaside.com.
2020 ROOM RESERVATION SURVEY 
A survey was sent yesterday to all members who made reservations for the summer season. If you did not receive the survey, please contact help@hanoverseaside.com. We ask that all members with reservations complete the survey by 6:00pm on Saturday. If you had reservations but have already cancelled, you did not receive a survey.
COVID-19 COMMITTEE REPORT
As mentioned previously, the Board has appointed an expert committee composed of members with expertise in public health, medicine, insurance, food services, and custodial care to develop a plan of action for us as we progress through each phase of reopening. All plans meet CDC, state, and local guidelines with the major objective being to provide a safe environment for members, guests, and staff. The Board has approved the following recommendations for Phase 1:
1.  Proper screening and PPE for employees
     a.     Encourage any employee who is not feeling 100% well, to stay at home.
     b.     Upon arrival, before entering the building employee will be asked CDC Guideline Questions
              i.     Today or in the past 24 hours, have you had any of the following symptoms:
                      1      Fever, felt feverish, or had chills?
                      2.     Cough?
                      3.     Difficulty breathing?
               ii.     In the past 14 days, have you had contact with a person known or suspected to be infected with the novel                               coronavirus (COVID-19)?
     c.      Take employees temperature and record.
     d.     If employee fails screening, i.e. answers “YES” to either of the above questions or has a temperature above                           100.40, send employee home immediately.
2.  Provide employees with face masks and require employees to
      a.     Wear facemasks
      b.     Practice social distancing
      c.      Wash hands frequently. Particularly after every food delivery
      d.     Use Hand Sanitizers
3.   Provide On-line training to employees. Servsafe (www.servsafe.com) is offering FREE Food Safety and Career                     Development Training on their website until May 31.  (Ref: Provide workers with education about COVID-19                       prevention strategies, using methods like videos, webinars, or FAQs.42)
4.    Ensure that Social Distancing in practiced by all members
       a.     Porch Chairs will be arranged to ensure Social Distancing. Chairs are NOT to be moved.
       b.     Hand sanitizer stations will be placed at appropriate locations
       c.      Signage will be prevalent stating that all members are encouraged to wear facemasks, no bathroom facilities are                  available, and no entrance to the building is allowed.
       d.     Members are encouraged to enjoy the rocking chairs
       e.     No groups larger than 10 are allowed
       f.       No GUESTS will be allowed at the Club during this period
5.     Under no circumstances will anyone other than Staff be allowed in the Building
Parking Lot
Parking Lot is open to members with valid parking stickers ONLY. All other vehicles will be towed at owners’ expense. No guest passes will be given.
Outdoor Seating Areas
1.     Very limited outdoor seating will be available. Members utilizing out-door seat must be respectful of others and not linger and must practice Social Distancing. Under no circumstances, are the chairs to be moved.
2.     Rocking Chairs will be cleaned and sanitized by the Staff at close-of-business each day. Members are encouraged to bring their own disinfectant sprays or wipes to the club and to use them on chairs before and after use.
3.     No more than 10 members will be allowed at the Sound at one time.
IMPORTANT: NO BATHROOM FACILITIES WILL BE OPEN DURING THIS PERIOD.
Please make sure that everyone in your family understand the HSC rules. You may view them by clicking on RULES above. Even though the Club is not currently open, the rules still apply. The rule that does not allow bathing suits (wet or dry) on the 2nd floor also includes wet suits. Also, the rules state that
all children under the age of 16 must be accompanied by a responsible adult at all times on club property. The Hanover Seaside Club cannot be responsible for their safety.
SURFBOARDS, CHAIRS, AND SAILBOAT EQUIPMENT
When cleaning the snack bar area, staff found a rudder and dagger board for a Sunfish on top of the lockers. Nothing should be stored on the lockers, so they have been removed. If these are yours, please contact the office at 910-256-2726 to make arrangements to pick up your property. If these items are not claimed by June 7, they will be discarded.
The surfboard locker on the north side of the Club, under the kitchen, contains several items that do not belong. There are surfboards and chairs stored that are not on a shelf, but stacked on top. Those items must be removed by June 7 or they will be discarded. We no longer have space to store equipment under 605 S. Lumina (the A Frame), so we have no choice but to get rid of items stored incorrectly. Remember, you must keep all personal possessions in your locker – not on the porches, snack bar shelves, under stairwells, above lockers, or in the surfboard locker (except on the shelf you rent). The outside chair storage shelves are for those renting rooms only.

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News ~ May 7, 2020

A MESSAGE FROM THE PRESIDENT

“My life has become a science fiction movie”, I said to myself the other day when someone told me that the Coronavirus can follow people! Is it true? Who knows?  But, how do we balance fact and fiction? How do we even know the difference between fact and fiction anymore?

The Board has been meeting via video-conference twice a month; events regarding the pandemic seem to be changing daily. We are considering different options to be able to serve you and create our own ‘new normal’ as the summer approaches.

At the last meeting we formed a temporary COVID-19 committee to help us determine what to do in order to keep the Club clean and the members safe during the pandemic. Since we are under the Stay at Home order, we are able to expand committee membership to people who live outside of the Wilmington area.  Ernie Alexander is chairman of the Committee. Other members are:

–         Bryan Tilden, CPCU, CLU, ARM, ALCM, ChFC, CIC, SCLA, (aka, an expert witness)

–         Kathryn Wessell, works in Public Health

–         Leah Tilden, works with Emergency Management and has Public Health Background

–         Amanda Irwin, has been trained in infection control and has a cleaning company

–         Robert McIver, Insurance agent

–         Garrett Wilson, Food Service Manager at the Club

This group had an initial meeting last Sunday and discussed many different topics ranging from providing takeout food service to figuring out how to keep the doors to bathroom stalls clean on a busy day. I was going to say ‘on a Saturday’ but, while so few people are working, every day is Saturday.

The Committee knows they need to move quickly. Our Club touches so many areas! Who would have thought that a private parking lot could be closed? We need to make decisions relating to food service, cleaning/sanitizing the kitchen, ensuring cleanliness of public areas and rooms upstairs, public restrooms and more.   A plan of action will be determined for each area of the Club. Decisions that we make will be based on science and the facts. You may not like every decision (like closing the parking lot) but please understand that every decision that we make will be discussed before it is implemented. Also, please remember that the State, New Hanover County and the Town of Wrightsville Beach are making some of the decisions for us.

We have never experienced anything like this. Our goal is to balance public health with the activities of the Club. We WANT you to be able to enjoy the beach. However, we probably won’t have games on July 4th. It is doubtful that we’ll have a Bingo this year.

Please be patient as we work through all of the issues. We’ll keep you informed as decisions are made.

~ Jan Sheppard, President of the Board

PARKING LOT UPDATE On Wednesday afternoon, Wrightsville Beach issued a new order. While the order states that private parking lots must be closed, we have been assured by multiple sources that we can open our lot on Friday, May 8 at 5:00. Please keep the following in mind when parking in the lot – and share the rules with your children who may drive to the Club.

  1. Only cars with 2019 HSC stickers are allowed to park. No guest passes will be given out. Cars without stickers may be towed at the owners’ expense.
  2. The Club remains closed – no bathrooms are available
  3. Social distancing MUST be maintained – no congregating
  4. No grilling is allowed at the sound or the main Club building
  5. You may use the rocking chairs. Please bring disinfectant wipes to clean the chairs before and after use.
  6. Masks are recommended
  7. The strand is open for non-stationery exercise only. You may walk, run, swim, exercise, surf – but you may NOT fish, sit, sunbathe, or play games. No beach equipment is allowed on the beach.

You may view the latest Wrightsville Beach order HERE

HSC FACEBOOK PRIVATE GROUP The fastest way to get information to our members is through our private group page on Facebook. Even if you do not like social media, this is the perfect time to join Facebook – even if only to view updates from the Club. There is currently a short poll on Facebook that we would like members to complete. It will help us make plans for providing take-out food service. Please have only one person per family complete the form and do not share the poll on your personal FB page. We want responses only from members. We will be doing other polls as the season progresses. We need your opinions to help us plan activities/meals that you want.

MANAGER SEARCH The search for a new General Manager continues. We have completed the first two phases of the interview process and finalists have been selected. After one further interview, a recommendation will be made to the Board. Look for an announcement next week on where we stand. This has been an exhaustive process involving 7 total interviewers and MANY resumes and applications. Our hope is to choose a manager who can help improve the culture and member experience for all of our members.

THOUGHTS AND PRAYERS Over the past few weeks, we have lost several Club members. Due to Covid requirements, public services were not held. If we receive more information on memorial services or celebrations of life, we will post it. Our love and prayers to the friends and family of:

Craig Stroud Schutt – passed away in mid-April.

Jean Tilley – passed away a few weeks ago.

Dixie Peterson – passed away on April 28. Her obituary is HERE

NEW WEBSITE The season opening letter will be going out in the near future. Look for an information page concerning our new website. Each member will need to register and have your membership validated. This site will allow you to pay bills securely online, make meal reservations, view the member roster, and eventually will contain most of the documents found on the current website. It is a work in progress.  Be sure to save the info on your mailing.  The name to register has to be EXACTLY the name registered in our database – which is the mailing address for all Club correspondence.

Hanover Seaside Club Porch Wrightsville Beach NC