Monthly Archives: August 2020

News – August 30, 2020

NEWS ~ AUGUST 30, 2020

NOMINATIONS: The Nominating Committee is in search of a Secretary-Treasurer for the 2020-21 year. The Secretary-Treasurer is responsible for recording minutes of Board and Regular Member Meetings as well as the mailouts to members. Other Board Members and staff can help with these tasks. The Club staff includes a part-time bookkeeper who is responsible for day-to-day financial operations. A part-time Controller is responsible for overseeing accounting and budgets. Below is the breakdown of responsibilities for the Controller and Treasurer.

Controller Responsibilities

In Charge of Accounting

Preparing Financial Statements

Preparing other Financial Reports

Formulates Accounting Policies

Oversees the Budget

Ensures Compliance with Law regarding Tax fillings

Presents Facts to Treasurer and BOD

Treasurer Responsibilities

Managing Cash Flow

Investing Funds w/BOD approval

Managing Debt w/BOD approval

Developing and Maintaining Banking relationships w/BOD approval

Formulates Financial Policies w/BOD approval

Prepares the Budget for BOD approval

Manages Tax Filings

Risk Management

Advisor to the Board

Anyone interested in running for Secretary-Treasurer should contact Elise Beall, Jean Lawler, or Beverly Alexander as soon as possible.

COVID-19 UPDATE: Please keep in mind, we are still under Phase 2 of the Governor’s Executive Order which means masks must be worn inside and outside while on Club property between Lumina Avenue and the strand. This means that masks must be worn on all porches and the walkway to the beach, except when actively eating or drinking. Masks must also be worn at all times when inside the Club building except when at your table and actively eating in the dining room, or in your room with the door closed on the 3r floor.

DUES:  Keep in mind, annual dues are payable by November 1 each year. The Member Year changed to November 1-October 31 in 2019. Statements will be mailed out in early October.

ACCOUNT BALANCES: If you have used more than your dining room minimum either in the dining room or snack bar, you probably have a balance due on your account. Members who have registered for the hanoverseaside.club site can log on and view your statement and pay any balance online. If you have not registered, call the Club office and they can provide you with your information and take credit card payment by phone. All outstanding balances should be paid by the end of each month.

SNACK BAR: Regular Snack Bar hours are in effect through Labor Day. The Snack Bar will remain open on weekends from 11-2 through September. We have had rave reviews on the speed and quality of the snack bar this year.

UPCOMING MENUS:

Monday, August 31 – Fried Chicken or BBQ Beef Ribs

Tuesday, September 1 – Beef or Chicken Tacos or Taco Bowls

Thursday, September 3 – Lasagna or Chicken Parmesan

Friday, September 4 – Prime Rib

Monday, September 7 – No Dinner

Our Fall schedule will begin with Tuesday and Friday dinners on September 8. Sunday lunch will resume on October 4.

Dining Room Minimums expire on October 31. Remember, you can use your minimum in the snack bar or dining room. You may use it to eat in the dining room or for take-outs.

 

 

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News ~ August 22, 2020

NEWS ~ August 22, 2020

NOMINATING COMMITTEE: The Board has selected the following Regular Members to serve on the nominating committee for 2020: Elise Beall, Chair, Jean Lawler, and Beverly Alexander. The Nominating Committee will be soliciting Regular Members to run for one- year terms for President, Vice President, and Secretary-Treasurer. They will also be choosing members to fill 2 three-year terms on the Board of Directors. Any Regular member may nominate themself for a Board position. Any member may nominate a Regular member for a position, but first please make sure you have their permission. The slate of nominees must be mailed to Regular members by September 24; therefore, we need nomination forms as quickly as possible with a September 15 deadline. Nomination forms are found on the Quick Links page of the website or you can click HERE. Instructions for submission are located on the bottom of the form.

MEMBERSHIP STATUS: There are several different categories of membership outlined in the HSC Constitution. To move from one category to another, you must meet the requirements listed below and complete a form found on the Quick Links page of the website. A recent check of our data base shows that we have quite a few members who are eligible to move into one of the categories listed. If you would like to apply for membership status change, please complete the form and mail it to the Club, or drop it at the front desk no later than October 1. If you know a member who meets the criteria but is not computer savvy, please share the information. They can call the Club office and a form will be mailed to them.

The member must meet the age requirement prior to November 1 in order to request a change.

A. A “Regular 70” member is a regular member with 30 or more years continuous membership in the Hanover Seaside Club and having reached the age of 70. Dues will be frozen at the amount in effect at the beginning of the year upon reaching eligibility. A “Regular 70” member will be entitled to all the rights and privileges outlined in Article V, Section 1 (B) except they may not vote on matters concerning dues.

B. A “Seasonal 70” member is a seasonal member with 30 or more years continuous membership in the Hanover Seaside Club and having reached the age of 70. Dues will be frozen at the amount in effect at the beginning of the year upon reaching eligibility. A “Seasonal 70” member will be entitled to all the rights and privileges outlined in Article V, Section 1 (C).

C. A “Regular 75” member is a regular member with 35 or more years continuous membership in the Hanover Seaside Club and having reached the age of 75. Dues for this member will be 1/2 of the frozen dues upon reaching eligibility. A “Regular 75” member will be entitled to all the rights and privileges outlined in Article V, Section 1 (B) except they may not vote on matters concerning dues and will only have to pay 1/2 of any assessment.

D. A “Seasonal 75” member is a seasonal member with 35 or more years continuous membership in the Hanover Seaside Club and having reached the age of 75. Dues for this member will be 1/2 of the frozen dues upon reaching eligibility. A “Seasonal 75” member will be entitled to all the rights and privileges outlined in Article V, Section 1 (C).

E. A “Regular Honorary Life” membership will be given to a regular member with 40 or more years continuous membership in the Hanover Seaside Club and having reached the age of 80. Dues for this member will be waived upon reaching eligibility and they will not be subject to assessment. A “Regular Honorary Life” member will be entitled to all the rights and privileges outlined in Article V, Section 1 (B) except they may not vote on matters concerning dues or assessment.

F. A “Seasonal Honorary Life” membership will be given to a seasonal member with 40 or more years continuous membership in the Hanover Seaside Club and having reached the age of 80. Dues for this member will be waived upon reaching eligibility and they will not be subject to assessment. A “Seasonal Honorary Life” member will be entitled to all the rights and privileges outlined in Article V, Section 1 (C).

REGULAR MEMBERSHIP: If you have been a Seasonal Member for at least 5 years, you may apply to have your membership converted to Regular Member when spaces become available. Priority is given to those Seasonal Members who participate in Club activities, serve on committees, and volunteer for activities such as Hurricane Crew, workdays, decorating for holidays, etc. If you would like to apply for a change in status, complete the form found on the Quick Links page of the website and mail it to the Club or drop it at the front desk.

DINING ROOM MINIMUM: There are plenty of opportunities left to use your dining room minimum. You can order from the snack bar Tuesday through Sunday, or eat in the dining room Monday, Tuesday, Thursday, or Friday evening. Our tables are spaced apart to ensure social distancing; however, if you do not feel comfortable eating inside, you can have your dinner packaged for takeout. Dining room minimums expire on October 31 – so USE IT OR LOSE IT!

SNACK BAR: The Snack Bar is open Tuesday through Sunday through Labor Day. We did a quick survey on FaceBook asking if members were interested in keeping the Snack Bar open on weekends in September. The response was overwhelmingly YES! So, the snack Bar will be open from 11-2 on Saturdays and Sundays through September 27. If you have not eaten at the Snack Bar this year – you are missing out. The food is delicious, fast, hot, and very reasonably priced.

DINING ROOM OPERATIONS: For many years, the Board has worked with management to make our dining operations more financially viable. We are proud to announce that the Operations Committee working closely with our new Manager, Peter, and Food Services Manager, Garrett, have had success this summer. Even with the downturn in diners due to Covid-19, our dining room is making a profit! When you see Peter, Garrett, and the staff, be sure to thank them for their continued hard work. They are both doing an amazing job for us.

WE NEED YOUR HELP: Keeping the Club operating is a huge task. If you see something that is wearing or broken, please notify the front desk so we can get it fixed. Staff can’t be everywhere and see everything, so we need members to keep us informed. If you would like to suggest improvements, you can leave a note at the front desk and they will get the information to the appropriate committee. We are currently working on our 2020-21 Budget, so this is the time to provide input.

MENUS FOR NEXT WEEK WERE POSTED IN THE LAST MESSAGE!

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News ~ August 17, 2020

NEWS ~ August 17, 2020

COVID-19 UPDATE: We continue under Phase 2 until after Labor Day; therefore, there are no changes in our Covid Rules at this time. Masks are still required inside and outside between Lumina Avenue and the beach, including the gravel lot, porches, and walkways. Please continue to follow the rules so that we can remain open for our members who want to enjoy the beach.

SCHOOL’S BACK IN SESSION: Now that school has started back, we are working with reduced staff – but the dining room and snack bar will remain open on normal schedule through Labor Day. When the parking lot is empty, as it is some afternoons this time of the year, the snack bar may close early. Our thoughts and prayers go out to our students and teachers returning to school for a very different school year. Be safe!

DINING ROOM/ THIRD FLOOR RENTALS: From now through the end of the season, few rooms are rented on the 3rd floor. This is a great time for renting rooms for a few days for an end-of-summer getaway. If you would like to come for a couple of nights, call the Club office for reservations. Don’t forget you can rent rooms during the off season, as well. September and October are often the most beautiful months of the year on the beach! Also, we have plenty of room in the dining room for members to make reservations for dinner. We have tables separated by at least 6 feet and our serving line protects you from exposure to other people. If you prefer, you can order take-out meals to take home, or eat on the porch, the deck, or the pier. There are lots of options for you to use, not lose, your dining room minimum.

FLOTILLA: Wrightsville Beach has announced that the Flotilla, held on Thanksgiving weekend, will be cancelled for 2020.

FALL AND HOLIDAY PARTIES: We do not know what the fall will bring when it comes to the Governor’s Executive Orders. During Phase 2, we can have no more than 10 people inside at an event/party, but we expect that number to increase if numbers of Covid infections decrease. In the past, quite a few members have hosted holiday parties at the Club. We hope to be able to book smaller parties this year. If you are interested in booking a holiday party, call the office and get your party on the calendar. You will have to sign a contract and pay a deposit. If the Executive Orders require us to cancel a party, the deposit will be refunded.

UPCOMING MENUS:

Tuesday, August 18 – Beef or Chicken Tacos and Taco Bowls

Thursday, August 20 – Lasagna and Chicken Parmesan

Friday, August 21 – Prime Rib and Fried or Cocktail Shrimp

Monday, August 24 – Fried Chicken and BBQ Pork

Tuesday, August 25 – Beef or Chicken Tacos and Taco Bowls

Thursday, August 27 – Chicken and Dumplings or Beef Pot roast

Friday, August 28 – Fried Flounder and Grilled Shrimp

Monday, August 31 – Fried Chicken or BBQ Beef Ribs

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We Are Open!

THE CLUB IS OPEN!
We have resumed normal operations. A huge thank you to the Hurricane Crew and Staff for protecting our facility prior to Isaias, and to the staff for getting us back up and running so quickly after the hurricane passed. Our member Steve Jeremias volunteered his time in the searing heat yesterday to repair the damage to our pier. Thanks, Steve!
Be sure to call for dinner reservations. Menus were posted in the last blog. Also, remember you can use your Dining Room Minimum in the snackbar. Members who are using the online ordering function of our new website have been very pleased. You must register for the site at www.hanoverseaside.club to use online ordering. Directions are posted in the blog, were sent out to members,and are on Facebook.
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News – August 4, 2020

NEWS ~ August 4, 2020
ISAIAS:
Hurricane Isaias surprised us a little with its intensity last night. Power is out at the Club, along with most of Wrightsville Beach. Because the beach was not closed, work crews are having a more difficult time getting through traffic to make repairs. We sustained minor damage at the Club and sound side. The Club is closed while power is restored and damage is assessed. We will notify members when the Club reopens. A big thanks to our staff and the Hurricane Crew who prepared the property on Sunday. Because they took this storm seriously, we had very few problems. The Hurricane Crew is chaired this year by Dan Dawson. At this time, I do not have a list of all who helped, but please know how much we all appreciate your hard work.
SPECIAL CALLED MEETING OF REGULAR MEMBERS:
The Special Called Meeting of Regular Members was held successfully in the parking lot on Saturday morning. It took a lot of hard work by a host of people to plan, organize, and run the meetnig. For the first time we structured a meeting this way, things went surprisingly well. Those present voted overwhelmingly to borrow up to $1.1 million, and to hire the contractor to begin construction of a duplex on the 605 S. Lumina property. The loan agreement has been signed and the builder anticipates breaking ground by September 1. The plan is to have our first renters next June or July. If you would like to see the plans for the duplex, click HERE. A huge thank you to the 605 S. Lumina Committee for doing a magnificent job. The committee is chaired by Board Member Armistead Boyd and includes Erny Alexander, Jake Wessell, John Cochrum, and Jim Cushing. We also need to thank our Covid Committee chaired by Ernie Alexander for helping us plan a meeting that met our Constitutional guidelines and the Governor’s Executive Orders. Ernie, President Jan Sheppard, and Board Members Elise Beall and Cher Pridgen did much of the work planning and organizing the meeting. We also appreciate our Saturday volunteers Noah Lambert, Lee Lambert, Peggy Russell, Jean Lawler, Eddie Wessell, Steve Lee, Henrietta Godwin, and Suzanne Harrell. I hate listing names of volunteers because I nearly always inadvertently leave someone out. If I did, please accept my apology and our thanks for assisting.
IT TAKES A VILLAGE:
I get a lot of positive feedback from members and thank you messages on Facebook. While I appreciate that, I am NOT the one who does the majority of the work at the HSC. You see my name because I am the one charged with communication, but it take a huge number of people to keep our Club running smoothly. The Board works very hard, along with numerous Standing Committees. This year we have needed even more help than usual because of hiring a new manager and dealing with Covid-19. One problem we have is that many times we put out a call for help, and few members respond. And it’s often the same members who volunteer over and over. Please remember, this is YOUR club and summer home. When we ask for volunteers, consider donating a few hours of your time here and there. The more we accomplish with volunteers, the less chance there is of a dues increase.
REGULAR MEMBERSHIP:
If you have been a Seasonal Member for at least 5 years and would like to become a Regular Member, there is an application form that you can complete. The application can be found HERE. When we have openings for Regular Members, we look for Seasonal Members who give back to the Club. Some things you can do to increase your chances of being chosen is to serve on Standing Committees, work on the Hurricane Crew, help with decorating for holidays and special events, come to Work Days, etc. We also want members who will attend the Annual and Special Called meetings and vote! We never know when we will have slots open for Regular Members, so get your application in so it will be ready when the time comes.
UPCOMINIG MENUS:
We are not exactly sure when meal service will resume, so be sure to call the Club for reservations early. Remember, you can use your Dining Room Minimum for take-out dinners. Just let the office know when you call that you want take-out and they can help. Also, you will let them know which entree you prefer.
Thursday, August 6 – Lasagna and Chicken Parmesan
Friday, August 7 – Fried Flounder and Fried or Cocktail Shrimp
Monday, August 10 – Fried Chicken and BBQ Pork
Tuesday, August 11 – Beef or Chicken Tacos and Taco Bowls
Thursday, August 13 – Chicken and Dumplings or Beef Pot roast
Friday, August 14 – Fried Flounder and Grilled Shrimp
Monday, August 17 – Fried Chicken or BB! Beef Ribs
Tuesday, August 18 – Beef or Chicken Tacos and Taco Bowls
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